Senior Administrator
4 months ago
**Senior Administrator**
**Minimum Requirements**:
- Matric.
- Own vehicle and valid Driver’s License.
- Proficiency in Microsoft Word, Excel, and Outlook (Intermediate Level).
- Familiarity with BuildSmart, Infinity or ERS Bio.
- 5 years working experience as an Administrator.
**Roles and Responsibilities**:
**Administration**:
- Manage creditors, including processing and reconciling credit card statements.
- Issue purchase orders and ensure accurate documentation.
- Add supplier bills to QuickBooks and follow up on any outstanding documentation.
- Negotiate better prices and payment terms with suppliers.
**Payment Management**:
- Reconcile supplier account statements and manage the addition of supplier bills in QuickBooks.
- Oversee cash withdrawal and reimbursement processes, ensuring accuracy before processing payments.
- Ensure all invoices and reimbursements are correct and that payment terms are met.
- Prepare and submit payment sheets to the Office Manager for processing, adhering to deadlines.
- Manage petty cash, ensuring monthly reconciliation with dual sign-off.
**Construction-Related**:
- Coordinate site set-up arrangements and send drawings for printing.
- Obtain all required client documentation as listed on Infinity.
- Assist with NHBRC company registration and site enrolment.
**Fleet Management**:
- Distribute vehicle check sheets to drivers and arrange vehicle services/roadworthy tests.
- Procure maintenance items, complete license renewal documentation, and handle insurance claims.
- Monitor vehicle tracking systems and compile monthly fleet reports.
**Human Resources**:
- Process casual labour and fortnight wages for payment.
- Monitor the ERS Bio clock-in system, checking daily for errors.
**General Administration**:
- Address IT queries and manage company communication media.
- Handle the ordering of printed media (e.g., brochures, business cards) and office supplies.
- Organise expos, events, and open days as needed.
- Ensure the timely ordering of stationery, health and safety supplies, and other office essentials.
**Closing Date**:
Submissions for this vacancy will close on 28 August 2024, however, you will still have the opportunity to submit your CV for this position till 19 September 2024.
**Please Note**:
**PoPI Act**:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.
For more information please contact:
**Consultant ZS
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