Administrative Assistance

5 days ago

Umhlanga, South Africa Ntiyiso Consulting Group Full time

The job includes diverse responsibilities to support the office's smooth functioning and assist consultants with daily tasks.

Key Responsibilities

**Administrative Support**
- Provide administrative support to consultants and other staff members, including scheduling meetings, managing calendars, and arranging travel itineraries.
- Maintain office filing systems, both electronic and physical, to ensure that documents are organised and easily accessible.
- Assist in preparing reports, presentations, and other client deliverables, including formatting documents and proofreading content for

accuracy.
- Coordinate meetings, workshops, and event logistics, including booking venues, catering, and preparing meeting materials.
- Manage office supplies inventory, ordering supplies as needed and ensuring that office equipment is in working order.

**Client Support**
- Act as a point of contact for clients, helping with inquiries and ensuring high customer service.
- Coordinate client meetings and conference calls, liaising with consultants to ensure all necessary arrangements are made.
- Assist in preparing client proposals and contracts, including gathering relevant information and formatting documents according to

company standards.
- Maintain client databases and contact lists, ensuring accurate and current information.

**Financial Administration**
- Assist with invoicing and billing processes, ensuring client invoices are prepared accurately and submitted promptly.
- Track expenses and reconcile receipts, preparing expense reports for consultants and staff members.
- Support budget management processes, monitoring expenditures and identifying opportunities for cost savings.

**General Office Management**
- Oversee the office's day-to-day operations, ensuring that facilities are maintained and issues are promptly addressed.
- Coordinate with external suppliers and service providers, such as cleaning services and IT support, to meet office needs.
- Assist in onboarding new staff members, including setting up workspaces, ordering equipment, and providing orientation materials.
- Maintain confidentiality and preserve sensitive information with discretion as per policy's decisions by gathering insights and making

recommendations based on data analysis.

**QUALIFICATIONS AND EXPERIENCE**

Essential Requirements
- Bachelor's degree in business administration, operations, logistics

management, or a related field from a reputable university.
- A minimum of three years of relevant work experience in

administrative or operations roles, preferably in a professional

services environment.
- Excellent planning and organisational skills.
- Ability to multitask and prioritise workload effectively.
- Outstanding communication and interpersonal skills.
- Customer service-oriented individual.
- Ability to work independently.

**Other Requirements**
- Excellent time management and organizational skills.
- Must have a valid driver license and own vehicle.
- Willingness to travel within the region as required.
- Ability to adapt to demanding environments and business needs.
- Commitment to upholding the organisation's integrity, professionalism, and client-centricity value

**Experience**:

- Administrative office procedures, practices and equipment: 4 years (required)

**Location**:

- Umhlanga, KwaZulu-Natal (required)

  • Administration Assistant

    6 days ago

    Umhlanga, South Africa Oribi Solar & Electrical Wholesalers Full time

    **Key Responsibilities**: - Perform general administrative duties including filing, photocopying, faxing, mailing, and scheduling. - Assist with the management of inventory levels, including ordering and receiving stock, and maintaining accurate inventory records. - Handle incoming calls and other communications, managing correspondence with clients and...

  • Administrative Assistant and Housekeeping

    4 weeks ago

    Umhlanga, South Africa Pahlavi Properties Full time

    Job Responsibilities: Housekeeping: - Supervise housekeeping staff to ensure that they are performing their duties correctly and efficiently. - Train new housekeeping staff members and ensure that they adhere to established cleaning procedures. - Develop and implement a housekeeping schedule to ensure that all areas are cleaned on a regular basis. - Ensure...

  • Administrative Assistant

    1 day ago

    Umhlanga, KwaZulu-Natal, South Africa The Wright Recruitment Full time

    Join us as an Administrative Assistant - Finance at The Wright Recruitment and play a vital role in supporting our finance team.Key ResponsibilitiesCapture credit invoices and process payments efficiently.Resolve customer billing inquiries, disputes, and discrepancies in a timely and professional manner.For this position, we require a candidate with a BCOM...

  • Fiber Administrative Assistant

    3 weeks ago

    Umhlanga, South Africa Vodacom Umhlanga Full time

    **Administrative Assistant - Vodacom Umhlanga (Fiber)** Vodacom Umhlanga is on the lookout for a Customer-Friendly administrator to be a part of their Fiber team. Duties are: - Provide sound support to the administrative & Fiber team, - Admin support to field technical team - Manage queries and service tickets - Demonstrates level-headedness and rational...

  • Administrative Assistant

    2 weeks ago

    Umhlanga Rocks, South Africa Enterprisecom Full time

    **Administrative Assistant** - Provide administrative support to team - Prepare communications, compile documents and reports with accuracy and attention to detail - Demonstrate level-headedness and rational thinking when under pressure - Versatility, flexibility and willingness to work within frequently changing priorities - Ability to work independently...

  • Administrative Assistant

    5 days ago

    Umhlanga, South Africa Vodacom Umhlanga Full time

    Provide sound support to the administrative & finance team, - Daily Reporting with accuracy and attention to detail, - Managing the telephones. - Be able to work under pressure with given time constraints - Versatile and flexible to work within a dynamic environment, - Able to work with mínimal supervision - To support and help maintain various planning &...

  • Receptionist/general Administrative Assistant

    4 weeks ago

    Umhlanga, South Africa Living Well Interiors Full time

    **Key Attributes of Responsibilities**: **Problem solving**: - Assist in any ad-hoc duties, projects and activities as and when required. **Communication**: - Verbal and written communication skills to interact clearly with customers, vendors and other employees **Organization** - Organization skills to keep accurate records and find important...

  • Personal Assistant

    6 days ago

    Umhlanga, South Africa Africa Rising Full time

    Description We are a dynamic and expanding company based in Umhlanga, committed to providing top-notch service and solutions. We are seeking a motivated and detail-oriented Junior Administrative Assistant to join our team immediately. **Key Responsibilities**: - Provide general administrative support to the management team. - Perform office tasks...

  • Receptionist/general Administrative Assistant

    7 days ago

    Umhlanga, South Africa Living Well Interiors Full time

    **Key Attributes of Responsibilities**: **Problem solving**: - Assist in any ad-hoc duties, projects and activities as and when required. **Communication**: - Verbal and written communication skills to interact clearly with customers, vendors and other employees **Organization** - Organization skills to keep accurate records and find important...

  • Office Administrator

    3 weeks ago

    Umhlanga, South Africa Africa Rising Full time

    Description We are a dynamic and expanding company based in Umhlanga, committed to providing top-notch service and solutions. We are seeking a motivated and detail-oriented Junior Administrative Assistant to join our team immediately. **Key Responsibilities**: - Provide general administrative support to the management team. - Perform office tasks...

  • Scheduler/administrator

    3 weeks ago

    Umhlanga, South Africa Tocorex Full time

    **TOCOREX** **Fitment scheduler Key Responsibilities and Duties**: - Responsible for the scheduling of fitments, following up and meeting targets set by the company - Maintaining a good relationship between Clients and Fitment Centres Administrator Key Responsibilities and Duties - Compiling company documents/slides and assisting on behalf of the...

  • Business Operations Assistant

    6 days ago

    Umhlanga, KwaZulu-Natal, South Africa Africa Rising Full time

    Job Summary:Africa Rising is a dynamic and expanding company seeking a motivated and detail-oriented Junior Administrative Assistant to join our team immediately. As a key member of our administrative team, you will provide general administrative support to the management team.Key Responsibilities:As a Junior Administrative Assistant, you will perform...

  • Recruitment Administrator

    3 weeks ago

    Umhlanga, South Africa Rewardsco (Pty) Ltd Full time

    **KEY ACCOUNTABILITIES** - Recruitment reception duties - Ensure that all employee information is successfully stored on SharePoint - Assist in the Onboarding process - Assist with administration for specialist roles - Ensure that all compliance documents are submitted timeously to the Compliance Officer - Ensure that required stats are submitted to HOD and...

  • Executive Administrative Associate

    6 days ago

    Umhlanga, KwaZulu-Natal, South Africa Africa Rising Full time

    About the Role:We are seeking a highly motivated and detail-oriented Junior Administrative Assistant to join our team at Africa Rising. As a key member of our administrative team, you will provide general administrative support to the management team and perform various office tasks.Responsibilities:As a Junior Administrative Assistant, you will be...

  • Accounts Administrator

    4 weeks ago

    Umhlanga, South Africa Richfield Graduate Institute of Technology Full time

    Richfield is looking for a highly motivated, tech-savvy individual with a strong attention to detail that can work in a high-performance culture. The Finance Administrator will provide a professional, effective and efficient customer service to clients of the institution as part of the team, to provide finance and administrational support to the...

  • Project Administrator

    3 weeks ago

    Umhlanga, South Africa First Technology Full time

    We are looking for a Project Administrator to join our team. - Good attitude - Good communication skills - Keep track of budgetsand project expenditures - Help set up project meetings - Handle the minute-taking at meetings - Assist with planning - Keep the project calendarup to date - Administrative duties - Track projects - Maintain compliance regulations

  • Recruitment Administrator

    3 weeks ago

    Umhlanga, South Africa Rewardsco Full time

    **Job Details**: - Division Rewardsco Sales- Business Unit Recruitment- Minimum experience Entry Level- Company primary industry Telecommunications- Job functional area Human Resources**KEY ACCOUNTABILITIES** - Recruitment reception duties - Ensure that all employee information is successfully stored on SharePoint - Assist in the Onboarding process - Assist...

  • Finance Administrator

    3 days ago

    Umhlanga, South Africa Richfield Graduate Institute of Technology Full time

    We are looking for a dynamic, experienced Finance Administrator to actively provide a professional, effective and efficient customer service to clients of the institution as part of the team, to provide finance and administrational support to the institution. Key Performance Areas but not limited to: - Daily maintenance and reconciliation of cashbooks. -...

  • Administrator

    4 days ago

    Umhlanga, South Africa Hashtagweb Full time

    **Job Description: Administrator** **Job Title**: Administrator **Location**: Umhlanga **Job Type**: [Full-time/Part-time/Contract] **Reports to**: Director **Job Summary** **Key Responsibilities** - Manage daily office operations, including answering phone calls, handling correspondence, and maintaining office supplies. - Schedule meetings,...

  • Finance Administrator

    3 weeks ago

    Umhlanga, South Africa Richfield Graduate Institute of Technology Full time

    Richfield is looking for a dynamic, experienced Finance Administrator to actively provide a professional, effective and efficient customer service to clients of the institution as part of the team, to provide finance and administrational support to the institution. **Key Performance Areas but not limited to**: - Daily maintenance and reconciliation of...