Administrative Assistance
5 months ago
The job includes diverse responsibilities to support the office's smooth functioning and assist consultants with daily tasks.
Key Responsibilities
**Administrative Support**
- Provide administrative support to consultants and other staff members, including scheduling meetings, managing calendars, and arranging travel itineraries.
- Maintain office filing systems, both electronic and physical, to ensure that documents are organised and easily accessible.
- Assist in preparing reports, presentations, and other client deliverables, including formatting documents and proofreading content for
accuracy.
- Coordinate meetings, workshops, and event logistics, including booking venues, catering, and preparing meeting materials.
- Manage office supplies inventory, ordering supplies as needed and ensuring that office equipment is in working order.
**Client Support**
- Act as a point of contact for clients, helping with inquiries and ensuring high customer service.
- Coordinate client meetings and conference calls, liaising with consultants to ensure all necessary arrangements are made.
- Assist in preparing client proposals and contracts, including gathering relevant information and formatting documents according to
company standards.
- Maintain client databases and contact lists, ensuring accurate and current information.
**Financial Administration**
- Assist with invoicing and billing processes, ensuring client invoices are prepared accurately and submitted promptly.
- Track expenses and reconcile receipts, preparing expense reports for consultants and staff members.
- Support budget management processes, monitoring expenditures and identifying opportunities for cost savings.
**General Office Management**
- Oversee the office's day-to-day operations, ensuring that facilities are maintained and issues are promptly addressed.
- Coordinate with external suppliers and service providers, such as cleaning services and IT support, to meet office needs.
- Assist in onboarding new staff members, including setting up workspaces, ordering equipment, and providing orientation materials.
- Maintain confidentiality and preserve sensitive information with discretion as per policy's decisions by gathering insights and making
recommendations based on data analysis.
**QUALIFICATIONS AND EXPERIENCE**
Essential Requirements
- Bachelor's degree in business administration, operations, logistics
management, or a related field from a reputable university.
- A minimum of three years of relevant work experience in
administrative or operations roles, preferably in a professional
services environment.
- Excellent planning and organisational skills.
- Ability to multitask and prioritise workload effectively.
- Outstanding communication and interpersonal skills.
- Customer service-oriented individual.
- Ability to work independently.
**Other Requirements**
- Excellent time management and organizational skills.
- Must have a valid driver license and own vehicle.
- Willingness to travel within the region as required.
- Ability to adapt to demanding environments and business needs.
- Commitment to upholding the organisation's integrity, professionalism, and client-centricity value
**Experience**:
- Administrative office procedures, practices and equipment: 4 years (required)
**Location**:
- Umhlanga, KwaZulu-Natal (required)
-
Administration Assistant
4 months ago
Umhlanga, South Africa Oribi Solar & Electrical Wholesalers Full time**Key Responsibilities**: - Perform general administrative duties including filing, photocopying, faxing, mailing, and scheduling. - Assist with the management of inventory levels, including ordering and receiving stock, and maintaining accurate inventory records. - Handle incoming calls and other communications, managing correspondence with clients and...
-
Administrative Assistant
2 months ago
Umhlanga, South Africa Vodacom Umhlanga Full timeProvide sound support to the administrative & finance team, - Daily Reporting with accuracy and attention to detail, - Managing the telephones. - Be able to work under pressure with given time constraints - Versatile and flexible to work within a dynamic environment, - Able to work with mínimal supervision - To support and help maintain various planning &...
-
Receptionist/general Administrative Assistant
5 months ago
Umhlanga, South Africa Living Well Interiors Full time**Key Attributes of Responsibilities**: **Problem solving**: - Assist in any ad-hoc duties, projects and activities as and when required. **Communication**: - Verbal and written communication skills to interact clearly with customers, vendors and other employees **Organization** - Organization skills to keep accurate records and find important...
-
Receptionist/general Administrative Assistant
5 months ago
Umhlanga, South Africa Living Well Interiors Full time**Key Attributes of Responsibilities**: **Problem solving**: - Assist in any ad-hoc duties, projects and activities as and when required. **Communication**: - Verbal and written communication skills to interact clearly with customers, vendors and other employees **Organization** - Organization skills to keep accurate records and find important...
-
Personal Assistant
2 months ago
Umhlanga, South Africa Urban Lifestyle Rewards Full time**Position Overview**: **Key Responsibilities**: - Calendar Management:Organize and manage executive schedules, including meetings, appointments, and travel arrangements. - Communication: Act as a liaison between executives and internal/external stakeholders, handling inquiries and correspondence with professionalism. - Administrative Support: Prepare...
-
Project Administrator
7 months ago
Umhlanga, South Africa First Technology Full timeWe are looking for a Project Administrator to join our team. - Good attitude - Good communication skills - Keep track of budgetsand project expenditures - Help set up project meetings - Handle the minute-taking at meetings - Assist with planning - Keep the project calendarup to date - Administrative duties - Track projects - Maintain compliance regulations
-
Finance Administrator
5 months ago
Umhlanga, South Africa Richfield Graduate Institute of Technology Full timeWe are looking for a dynamic, experienced Finance Administrator to actively provide a professional, effective and efficient customer service to clients of the institution as part of the team, to provide finance and administrational support to the institution. Key Performance Areas but not limited to: - Daily maintenance and reconciliation of cashbooks. -...
-
Insurance Administrator
3 weeks ago
Umhlanga, KwaZulu-Natal, South Africa CVG Brokers CC Full timeInsurance Administrator Role Description We are seeking a highly organized and detail-oriented Insurance Administrator to join our team at CVG Brokers CC in Somerset Park, Umhlanga. Key Responsibilities: • Manage insurance policies and ensure compliance with regulations • Process claims and assist clients with insurance inquiries • Provide excellent...
-
Insurance Administrator
3 months ago
Umhlanga, South Africa CVG Brokers CC Full timeRole DescriptionThis is a full-time on-site role for an Insurance Administrator at an Insurance Brokerage based in Somerset Park, Umhlanga. The Insurance Administrator will be responsible for answering of the telephone, managing insurance policies, processing claims, assisting clients with insurance inquiries, and ensuring compliance with insurance...
-
Finance Administrator
5 months ago
Umhlanga, South Africa Richfield Graduate Institute of Technology Full timeWe are looking for a dynamic, experienced Finance Administrator to actively provide a professional, effective and efficient customer service to clients of the institution as part of the team, to provide finance and administrational support to the institution. Key Performance Areas but not limited to: - Daily maintenance and reconciliation of cashbooks. -...
-
Insurance Administrator
3 months ago
UMHLANGA, South Africa CVG Brokers CC Full timeRole Description This is a full-time on-site role for an Insurance Administrator at an Insurance Brokerage based in Somerset Park, Umhlanga. The Insurance Administrator will be responsible for answering of the telephone, managing insurance policies, processing claims, assisting clients with insurance inquiries, and ensuring compliance with insurance...
-
Insurance Administrator
1 month ago
Umhlanga, KwaZulu-Natal, South Africa CVG Brokers CC Full timeInsurance Administrator Role Description This is a full-time on-site role for an Insurance Administrator at CVG Brokers CC based in Somerset Park, Umhlanga. The Insurance Administrator will be responsible for answering telephone calls, managing insurance policies, processing claims, assisting clients with insurance inquiries, and ensuring compliance with...
-
Junior Financial Assistant
4 days ago
Umhlanga, KwaZulu-Natal, South Africa Dante Personnel Full timeWe are seeking a highly skilled Junior Financial Assistant to join our team at Dante Personnel Mpumalanga. As a Junior Financial Assistant, you will be responsible for providing administrative support to our accounting team. The ideal candidate will have a Matric certificate and 2 years of experience in a similar role. Proficiency in accounting software such...
-
Procurement Administrator
5 months ago
Umhlanga, South Africa Sandi Crowther Recruitment Full timeKwaZulu Natal, Umhlanga - R12 000 - R15 000 **Umhlanga** based company is looking for a Procurement Administrator to join their team. **Requirements**: - 2+ years of purchasing experience in the construction/hardware industry. - Knowledgeable regarding common construction-industry terminology and practices. - Proficiency with MS Office. - Experience using...
-
Production Admin Assistant
1 month ago
Umhlanga, South Africa CDI HR Consulting Full timeOur Client based in Umlanga is looking for a strong administrator from a production background to join their team. The purpose of this role is to proactively provide general administrative support internally. The employee in this role will be expected to perform a full range of office administration support functions including but not limited to the duties...
-
Front of Office Administrator/ Receptionist
5 months ago
Umhlanga, South Africa Hair Clinic International Full timeLocation: Umhlanga, Durban We are looking for a strong administrative individual with great time management & people skills, excellent telephone manner & attention to detail. Minimum requirements: - 3 years working experience within an administrative/receptionist role. - Extremely strong administrative skills. - Excellent customer service skills. - Above...
-
Marketing Assistant
1 month ago
Umhlanga, South Africa CDI HR Consulting Full timeOur client is looking for a strong Marketing individual to join their team and hit the ground running with Marketing projects.Requirements:1.Experience & EducationMinimum of 3 years of experience in a marketing or graphic design role, with a mix of administrative support responsibilities.A relevant qualification in marketing, graphic design, or a...
-
Administration/ Night Manager
5 months ago
Umhlanga, South Africa Crew Life at Sea Full timeJob Summary: We are seeking a skilled and organized Administration/Night Manager to join our cruise ship team. As the Administration/Night Manager, you will oversee the night operations and provide administrative support to various departments. Your strong leadership skills, attention to detail, and ability to handle multiple tasks will contribute to the...
-
Insurance Administrator
2 months ago
Umhlanga, KwaZulu-Natal, South Africa CVG Brokers CC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Insurance Administrator to join our team at CVG Brokers CC. As an Insurance Administrator, you will be responsible for managing insurance policies, processing claims, and providing exceptional customer service to our clients.Key ResponsibilitiesManage insurance policies, including policy...
-
Executive Assistant to CEO
2 months ago
Umhlanga, South Africa Networth Recruitment Group Full timeExecutive Assistant - Durban Key Responsibilities: - Manage complex calendars, ensuring seamless coordination of meetings, appointments, and events - Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation - Prepare and edit correspondence, reports, and presentations - Develop and maintain filing...