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Office Manager

7 months ago

Pretoria, South Africa South African Qualifications Authority (SAQA) Full time

A relevant recognised qualification at NQF Level 7 on the 10 Level NQF will be advantageous.
- A minimum of 5 years’ experience as a Personal Assistant at Executive level is essential.
- More than 6 years’ experience as a Personal Assistant at Executive level would be advantageous.
- The incumbent must have a good knowledge of policies and procedures, governance/secretarial protocol preferable in the public sector, document management and archiving, planning, organising, and coordinating.
- Good computer skills, report writing, time management, and minute-taking skills should be the strengths of those aspiring for this appointment.
- An advantage would be a good understanding of financial matters relating to public entities or in the public sector.

Duties : - Manage the CFO’s diary.
- Prioritise and schedule appointments, meetings and conferences and alert to appointments.
- Organise and co-ordinate all internal / external meetings and workshops including preparing agendas, sending out invitations and take accurate/quality minutes for all meetings that are chaired by the CFO.
- Manage local and international travel arrangements and attend to all other relevant logistics.
- Assist the CFO with the formatting of presentations and documents.
- Draft correspondence on behalf of the CFO.
- Brief the CFO on communications with the office, background and documentation for meetings and decisions pending.
- Manage and coordinate the flow of any other information into the CFO’s office.
- Management and coordination of effective functioning of the CFO and provide all secretarial, administrative and support to the CFO.
- Keep track of projects within the Divisions reporting to the CFO and ensure that the CFO is up to date with progress in line with the Divisions OPS Plans.
- Ensure that all other logístical arrangements are processed, i.e. Parking, access cards, etc. for the Executive’s visitors.
- Maintain an effective filing and physical archive system.