Office Manager

1 week ago

Pretoria, South Africa Citiview Recruitment Full time

**Office Manager**

**All-inclusive remuneration package of R 641 916 - R 743 078 per annum**

**Location : Pretoria, Gauteng**

Manage Chief Finance Officer's diary and meeting schedule. Prepare the Chief Finance Officer for meetings by providing the relevant information. Assist the Chief Finance Officer with drafting correspondence, preparing presentations and tracking deadlines.

Applicants are required to attach their CV and a Profile Picture or Photo.

A minimum of 5 years’ experience as a Personal Assistant at Executive Level is essential. More than 6+ years' experience as a Personal Assistant at Executive level would be advantageous.

The incumbent must have good knowledge of SOE Policies and Procedures, Governance/Secretarial protocol in the Public Sector, document management and Archiving, Planning, organizing, and coordinating. Good computer Skills, Report Writing, Time Management, and Minute-taking skills.

An Advantage would be a good understanding of Financial Matters relating to Public Entities or in the Public Sector.

**The key performance areas of this position are to**:

- Manage the CFO’s diary.
- Prioritize and schedule appointments, meetings and conferences and alert to appointments.
- Organize and co-ordinate all internal / external meetings and workshops including preparing agendas, sending out invitations and take accurate/quality minutes for all meetings that are chaired by the CFO.
- Manage local and international travel arrangements and attend to all other relevant logistics.
- Assist the CFO with the formatting of presentations and documents.
- Draft correspondence on behalf of the CFO.
- Brief the CFO on communications with the office, background and documentation for meetings and decisions pending.
- Manage and coordinate the flow of any other information into the CFO’s office.
- Management and coordination of effective functioning of the CFO and provide all secretarial, administrative and support to the CFO.
- Keep track of projects within the Divisions reporting to the CFO and ensure that the CFO is up to date with progress in line with the Divisions OPS Plans.
- Ensure that all other logístical arrangements are processed, i.e. Parking, access cards, etc. for the Executive’s visitors.
- Maintain an effective filing and physical archive system

**Job Type**: Permanent

**Salary**: R641,916.00 - R743,078.00 per year

Ability to commute/relocate:

- Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (preferred)

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