Temp Finance Administrator

6 months ago

Pretoria, South Africa Smith Garb Full time

Gauteng, Pretoria East
- up to 16k

A company based in Silverton, Pretoria is seeking to employ a Temp Finance Administrator **with SAP** for maternity cover.

**Duties and responsibilities**

**Administrator and Finance**:
Monthly monitoring and analysis of use/abuse of company cell phones and data usage.

Tracking and managing deliveries for goods ordered by admin department.

Managing and ordering:

- Stock on a weekly basis for staff refreshments.
- Stationary
- Tax Manual Invoice Books, Security Books, Gate Release Books.

Creating and sending of PO's for invoices received from AP Controller.

Checking of all creditor invoices received are billed correctly.

Reconciling of all suppliers assigned to me are captured per statement received for the capturing month period.

Support manager to follow up on any variances.

Preparing monthly admin reports.

Prepare reconciliation spreadsheets.

**Travel**:
Do travel arrangements for local (to and from Cape Town) and occasional international travel, including but not limited to hotel; flights; vehicle rental; allowance payments; transfers, etc.

Provide all relevant and essential information to the traveller regarding their travel. That will include: Travel Itinerary,

Maps, Guides, Brochures.

Dealing with travel problems, complaints, or refunds in a professional and patient manner.

Maintain statistical and financial records of each traveller.

**Debtors**:
Preparing bills and invoices for clients who have purchased products or services.

Creating the order and double check if all fields are complete in the correct manner.

Check figures, postings, and documents for correct entry, accuracy, and proper codes.

Prepare statements of accounts for customers.

Reviewing the accounts receivable ledger regularly to pinpoint discrepancies and correct them.

Facilitating payment of invoices due by sending bill reminders and contacting clients.

Responsible to allocate customer receipts and credit notes.

Monitoring and allocation of daily customer receipts.

Provide Customers with invoices, proof of deliveries, obtain purchase orders.

Ensure all COD accounts have been allocated.

**Skills Required**:

- Interact effectively with employees at all organizational levels
- Good communication skills (both written and oral)
- Read and process written information with the expected degree of accuracy for the position
- Good English communication skills (both written and oral).
- Demonstrate good organizational and time management skills.
- Take initiatives and be self-motivated.
- Maintain operational integrity by following policies and procedures.
- Respond to communications quickly, effectively and professionally.
- High attention to detail.
- Ability to meet strict deadlines
- Ability to work well in SAP, Excel and Outlook is critical

**Physical requirements / Working conditions**
- Need to be available occasionally on weekends especially during month end and after hours (when needed)

**SAP experience is critical and CV’s without SAP will not be considered**
- For more information please contact:

- Brandon Naidoo

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