Personal Assistant
6 months ago
**Requirements**:
- Diploma / NQF level 6 in Office Administration or relevant qualification
- 3 to 5 years experience as an Executive Assistant
- Advantageous-previously assisted HRD
**Responsibilities**
- Create and manage the calendar for the financial year.
- Schedule meetings in all relevant stakeholders' diaries and co-ordinate the logistics of the meetings, including catering, travel arrangements, accommodation etc.
- Assist line manager with the management of their diary and availability to attend meetings
- Prepare pre-read packs and collate all information in a timeously matter
- Take minutes of meetings and consolidate summary of actions in a report
- Manage routine office tasks such as administration, filing, invoicing, stationery and other day-to-day support services
- Escalate urgent matters to relevant stakeholders and follow-up to provide feedback to line manager
- Ensure that all clients are treated professionally and with courtesy
- Efficient and effective conveying of information to clients within scope of control
- Directing and management of all queries to the relevant person so as to ensure that clients have a positive impression of the firm
- Ensure that all logístical arrangements are adhered to with regard to meetings e.g., booking of venues, preparation of meeting packs, catering etc.
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