Procurement Administrator

2 weeks ago

Johannesburg, South Africa Tshipi e Ntle Manganese Mining Full time

**Position**: Procurement Administrator

**Location**:Tshipi é Ntle Manganese Mining, Bryanston Office

**VACANY STATUS**

**PUBLISHED DATE**

**23 April 2024**

**CLOSING DATE**

**02 May 2024**

Procurement Administrator ( Head Office)

**REPORTING TO**

Procurement Supervisor

**DIRECT REPORTS**

N/A

**PURPOSE OF THE JOB**

Executes and supports the procurement of products and services according to the procurement policies and business requirements. Ensures the effective and accurate administration of procurement systems and documentation.

**KEY PERFORMANCE AREAS**

**Financial Perspective**

**Contributes to cost efficiencies.**
- Demonstrates budget and cost awareness and proactively identifies and implements cost saving initiative within the procurement function.
- Identifies and escalates potential risks that could result in increased costs.
- Follows procurement standards and ensures adherence to the prescribed budget and time frames.

Cost saving initiatives
- % reduction on pricing performance from previous month.
- Number of contracts negotiated favourably.

**Internal Business Process Perspective**

**Supplier administration**

Ensures the accuracy and accessibility of supplier information by:

- Accurately capturing supplier information on the system.
- Checking and filing of all relevant supplier documentation, SLA’s and other legal agreements and contracts.
- Creating, maintaining, and updating of supplier information on the supplier database

Document management.
- % compliance to document management control system procedure
- IT system utilisation
- Independent annual review of consistent use of all functionalities of all IT systems under control of the function

**Order Management**

Administrates and manages the order processes with the business by:

- Capturing and submitting purchase orders according to business requirements.
- Checking of invoices against purchase orders to ensure accuracy and escalating variances.
- Ensuring implementation of an efficient and reliable expediting system by following-up on delivery of orders and the authorisation of invoices.
- Liaising with relevant stakeholders to resolve issues with orders, supplier invoices and payments.
- Proactively monitoring the procurement processes to ensure efficiency and compliance to procurement policy.
- Ensuring accurate and efficient filing and storage system of all purchase order documentation

**People Perspective**

**Personal Development**
- Manages own performance in terms of agreed service level agreements (SLAs) and/or KPA/KPI’s.
- Identifies gaps in own development and creates and reviews development plans to increase performance and ensure personal development.
- Works to master skills and competencies within own role to ensure personal development and performance.

**Contributes to team.**
- Contributes to the attainment of team and organisational goals by demonstrating team commitment and collaboration.
- Values and respects team members and others within the organisation.
- Demonstrates inclusivity and values diversity.
- Shares knowledge and best practice that will benefit the team.

**Customer Relations Management**
- Manages HOD’s expectations and requirements to deliver effective and efficient procurement services to the business in line with company values and standards.
- Takes ownership of HOD’s complaints and uses technical knowledge and insight to resolve issues and problems accurately and timeously.
- Drives HOD’s satisfaction through the provision of procurement services.
- Builds and maintains relationships with business unit heads/ HOD’s.
- Ensures that the needs of organisational stakeholders are prioritised and managed including:
a. Internal customers.

b. Suppliers and contractors.
- Works with management and employees to discuss issues, coordinate activities or resolve problems.

**MINIMUM QUALIFICATIONS REQUIRED**
- Grade 12 (Matric)

**PREFERRED QUALIFICATION**
- Diploma in Supply Chain Management / Procurement (NQF Level 6)

**MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED**
- Minimum 3 years’ experience as a procurement administrator.
- Mining experience essential.

**Enquiries

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