Manager: Provincial Operations

6 months ago

Cape Town, South Africa Services SETA Full time

**Manage the implementation of learning projects in the Province**
- Develop a draft document on gathering intelligence on the provinces socio-economic profile to ascertain where the province is heading in terms of economic development
- Manage and implement the information sharing/dissemination strategy for Provincial Office
- Provide support to the implementation of SSETA’ s events and outreach programmes in the Province
- Manage project planning, implementation, monitoring, closure, and evaluation and on-going project development within the Province
- Determine and obtain budget for the identified projects, campaigns, workshops, meetings etc
- Implement initiatives in the Province to strengthen the institutional capacity of the SSETA
- Manage and control all activities in the Province and regularly monitor progress to ensure that objectives are being met
- Ensure provision of support in the implementation of programmes in the Province to promote the development of skills aimed at self-employment

**Stakeholder relationship management**
- Implement the stakeholder management strategy and plans within the Province
- Establish plans and mechanisms for stakeholder liaison in the Province
- Provide technical support to stakeholders
- Identify and negotiate with employers in the province willing to take interns/learners for workplace training in the six sub-sectors of the SSETA
- Facilitate initiatives to support the skills development in the informal sector cooperatives and other income generating initiatives for the unemployed
- Support initiatives aimed at promoting and developing artisans and technicians and professional person in other categories
- Represent SSETA in Provincial structures/forums/initiatives in the Province
- Ensure to notify the Senior Manager: Provincial Operations prior to attendance of any events or stakeholder forums
- Ensure the development, maintenance and updating of databases of Provincial stakeholders
- Facilitate, maintain and support partnerships with HEIs, FETs and other relevant partners in the Province in line with the National plan
- Implement plans to educate stakeholders about the SSETA’s policies on accreditation, grant funding, training, assessment, internal moderation, internship, learnership etc
- Conduct workshops in the province to teach people and stakeholders about WSP, ATR, PTP and PTS
- Ensure the explanation of how to access internships, learnerships and discretionary grant funding for special projects and regular projects at the Services SETA is explain to stakeholder
- Ensure the distribution of marketing materials, including exhibitions and shows in the Province
- In consultation with the Chambers, facilitate the relevant sector to bring about active participation across SSETA programmes
- Ensure quality standards are maintained in the implementation process

**General management of the Provincial office**
- Manage the administration and corporate management of the Provincial Office, including human resource matters, in line with the organization’s policies
- Support internal SSETA divisions with reporting requirements, and related evidence, as and when required
- Ensure the provision of provincial personnel in the implementation of programmes by Head Office in the Province
- Ensure compliance to overarching legislative requirements in the office
- Manage and ensure compliance to reporting timelines, templates and guidelines, in accordance with the Head Office’s reporting requirements
- Develop and submit resource requirements in order to assist the smooth running of the provincial office
- Ensure that logístical arrangements for meetings, workshops, conferences and seminars are coordinated
- Ensure that services provider where goods are procured are rotated
- Implement and manage maintenance of an effective filing system
- Attend and run workshops and intellectual engagements to ensure the provincial office and the Head Officer speaks with one voice

**Achievement and management of the Unit’s work plans**
- Contribute to the development of the APP and SP
- Develop work plans for the Unit
- Ensure that work plans are aligned to the APP and SP
- Manage compliance to reporting templates and frameworks
- Provide monthly reports
- Manage budget for the Unit
- Implement risk management strategies in the Unit
- Manage compliance to policies and procedures of the Unit

**People management practices for the Unit**
- Provide sufficient staff and adequate staffing for the Unit
- Implement people management practices for direct reports
- Assign accountabilities to direct reports
- Monitor and evaluate the performance of direct reports
- Provide capacity building through, training, coaching and development of direct
- Matric + 3 Year Diploma or Equivalent in Business Management, Project Management, Public Management or equivalent
- 5 years working experience of which 3 should have been in a management position and 2 years professional experience in skills dev

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