Invoicing, Costing

2 weeks ago


Kempton Park, South Africa Bidvest International Logistics Full time

**Job Purpose**:
BIL is looking to recruit an Invoicing & Costing Controller within their Seafreight/Ocean freight department, to be based at our Kempton Park facility.

The encumbent will be responsible to control procedures to process the flow of invoicing, quality control and splitting from the time that the invoice instructions are received until the file is closed off. Ensure timeous and accurate prime and supplementary invoices completed throughout the month with accuracy being a priority ensuring that all costs have been recovered correctly as well as clients billed correctly.

**Qualifications & Experience**:

- Matric / Grade 12 essential
- Relevant tertiary qualification essential
- 3 - 5 years in a similar role
- CargoWise experience essential

**Key Responsibilities**:
Including, but not limited to:

- Obtain instructions and documents
- Ensure that all disbursements and revenue are recorded and recovered
- Ensure that all costs are accrued for against applicable cost codes and creditors codes
- Ensure correct account codes are used
- Check for completeness and accuracy, if necessary obtain further details / instructions
- Create insurance declaration and costing where applicable
- Track un-invoiced charges
- Keep system updated with all communication and documentation received and affected
- Process tax invoice and ensure supporting documents split is correct and ensure the document pack gets distributed as per client requirement
- QC all invoices in line with rate card
- Work daily through all outstanding accruals and wips
- Ensure client tariffs are understood and valid for 3rd party charges and company charges for De-Group, Imports and Exports.
- Ensure milestones are captured on shipments prior to invoicing
- Ensure all charges included on prime invoice correctly the first time completed.
- May be required to work additional hours for month end closure
- Ensure shipment files are invoiced out prior to delivery
- Post invoice queries must be resolved within a resonable time frame


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