Operational Finance Specialist

2 weeks ago


Kempton Park, South Africa DSV Full time

**DSV - Global transport and logistics**

Location: Germiston
Job Posting Title: Operational Finance Specialist
Time Type: Full time

**Minimum Requirements**

Grade 12

Financial Diploma / Degree essential

Advance Computer literacy level in MS Word, Excel, Powerpoint and Outlook

Webcost, SAP and ICS experience beneficial

**Job Related Requirements**

Commercial & financial: Sound financial acumen and experience in adherence
to budget, contract management and service level agreements (2 years);
People management skills including leadership, performance management,
people motivation and people development (minimum 1 year experience);
Communication & conflict management skills to successfully deal with all
levels, age groups and cultures of people - both internal and external (at least 1
year);
Supporting and Co-operating including working well with people and
adhering to principles and values
Organising and Executing which includes planning, organising, delivering
results & adhering to processes & procedures

Own vehicle
Driver’s License
Flexibility to work after hours and extended hours

**Added Advantages for this role**

Analytical & problem-solving skills

**Main purpose of the role**

This role is to effectively manage all operational purchases, costs, invoices, timesheets, debtors and assets including all
administrative processes.
This role will manage a team of +/- 3 and report to the Admin Manager.

**Duties and Responsibilities**

Purchasing compliance
Ordering management including ensuring packing lists are completed accurately, invoices print on time and match confirmed
packing lists;
Distributions of stationary/ hardware/ packaging materials, etc., to Ops
Control & distribution of PPE
Quarterly supplier appraisals
Timesheet/ Labour Invoices
Timeous submission of timesheets to Labour Broker / Payroll
Ensure weekly invoices are received from Labour Broker on time
If not received, follow up with Labour Broker & escalate to Admin Manager where necessary
Raise all anomalies raised by administrator with Branch Manager / Labour Broker
Get sign off from Branch Managers
Asset Procurement
Monthly review of asset register. Verify/sign off on all new assets loaded monthly
Conduct quarterly audits
Report back to Admin Manager on asset audit findings and status
Invoicing
Update invoicing schedule’s on ICS monthly
Raise invoices on time and first time right
Ensure all supporting documentation uploaded on Debtors Invoicing System
Ensure all invoices submitted on Debtors Invoicing System (as per schedule)
Update Invoicing system with SAP invoice numbers
Webcost
Review all coding and ensure first time right
Adhere to webcost timelines
Review Webquery report weekly and action queries
Raise Webqueries timeously where necessary
Follow up on credit notes / invoices etc from suppliers
Escalate any supplier concerns to Admin manager
DSO Management
Review DSO Report and follow up on outstanding balances
Build a relationship with relevant client’s accounts payable
Give feedback to Admin Manager on progress

Financial Reporting/Analysis
Ensure all financial reports are reviewed, investigated and signed off by the branch manager
Report all anomolies to Admin Manager
Respond to P&L queries timeously and investigate where necessary
Review P&Ls and submit journals to Shared Services
Review P&L’s with branch manager monthly on workday 5
Prepare SKF reporting and ensure sign off is done by branch manager monthly
Collate & present monthly financial performance report on operations
Liaise with Branch Manager on Manning, Equipment & other high costs monthly
KPI Reporting
Confirm with branch manager what the SLA KPI's are
Ensure these are managed at branch level
Table reasoning for any major variances in KPI's and providing that to Admin and Branch Manager
People Management
Build a stable team within 4 months of taking on role
Ensure job profiles and performance planning docs are in place for all roles
Skills gap analysis to be completed on all and training plans in place
Maintain all absence & leave records daily / per incident.
Action and communicate all known transgressions to Admin Manager.
Conduct performance reviews with subordinates as per requirement
Branch Support
Support Branch Managers with all finance and administrative requirements
Distribution of Mobile and 3G cards.
Reporting on over usage queries.
Keep an updated register of users and contract upgrades



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