Receptionist / Administrator

7 months ago


Johannesburg, South Africa Boardroom Appointments Full time

**Minimum requirements**:

- Matric Grade 12 (min requirement)
- Reception / Front Desk experience (min 2 years)
- Strong administrative background
- Computer Literate (min requirement MS Office packages)
- Travel booking experience

**Responsibilities**:

- Welcome visitors by greeting them, in person or on the telephone; answering and/or referring inquiries
- Direct visitors by maintaining employee and department directories
- Coordinate mail flow in and out of office
- Schedule of appointments
- Collect and distributing parcels and other mail
- Maintain safe and clean reception area by complying with procedures, rules, and regulations
- Ensure housekeepers are maintaining all office/visitor accesses bathrooms and kitchens by means of checklists
- Serve refreshments to visitors
- Order stationary, business cards etc.
- Switchboard Responsibilities
- Answer phones and operate switchboard
- Route calls to specific/correct people/departments
- Answer inquiries about company / refer relevant inquiries
- Maintain internal and external telephone lists
- Handle phone calls from staff calling in sick
- Administrative Responsibilities
- Maintain housekeeping schedules and rosters
- Schedule meetings and conference rooms (maintain training room and boardroom schedules)
- Maintain office notice boards as directed by HR
- Perform basic filing, and data capturing duties
- Coordinate office activities
- Stock take of stationary and pre-printed stationary monthly.
- Issuing of pre-printed stationary to staff and branches.



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