Temp Human Resource Admin Manager,

4 weeks ago

Pretoria, South Africa Khomeliwa Consulting Full time

**TEMP HUMAN RESOURCE ADMIN MANAGER, (6 months contract) Pretoria, Remuneration negotiable**

Our client is a public entity based in Pretoria East and they seek the services of the HR Administration Manager on a **temporary basis for 6 months**. The HR Admin Manager will report to the Corporate Human Resource Manager.

THIS IS A TEMPORARY POSITION

JOB PURPOSE

Responsible to implement HR initiatives and projects; execute the employee life cycle processes; assist with employee relation practices; and responsible for transactional Human Resource.

QUALIFICATIONS AND EXPERIENCE

**Qualifications**:
Minimum: NQF level 6 Human Resource Diploma

Preferred: Human Resource Degree will be advantageous

**Experience**:
Minimum 5 years Human Resource Consultant/Officer experience

TECHNICAL COMPETENCIES

Organisational structures, HR operational policies and procedures

Human resources systems (Payroll, HRIS etc.)

HR administration procedures

Knowledge and experience of HR database systems (VIP will be advantageous)

Knowledge of South African laws and HR compliance and regulations

An understanding of, and insight into, the BCEA, LRA, OHS, EE and POPI Acts

Project coordination

Written communication

KEY PERFORMANCE AREAS

1) Implement HR initiatives and projects

Provide input and information into the development of initiatives and projects.

Collaborate with the HR Manager to identify key focus areas for the HR department.

Execute the initiatives and projects as agreed.

Develop and maintain administrative systems and procedures to provide administrative support for HR projects.

2) Responsible to execute the employee life cycle processes

Provide workforce data for budgeting and cost modelling requests

Recruit and select new employees by following the processes.

Onboard new employees by following the process.

Responsible for the separation and exit of employees by following the exit process.

Provide input in to the analysis of skill gaps in the provision of organisation wide initiatives and programmes.

Ensure that all the on-boarding documentation is fully completed by the new employees and filed both in the employee files and electronically.

Ensure that all the job functions are created on the HR system.

Ensure that all new employees are loaded on the HR Systems and terminated ones are terminated on the system.

3) Assist with employee relations practices

Assist in drafting HR policies and procedures and ensuring that they are implemented and communicated to the business

Support Direct Manager in the management of disciplinary cases by following the disciplinary policies and procedures.

4) Responsible for the transactional human resources

Draft and update position profiles when required.

Consult and provide advice to employees regarding any transactional queries/issues.

Compile and report on the skills development plan which includes the workplace skills plan and annual training report.

Assist in drafting, consulting with business and submit the employment equity plan and report.

Provide effective professional advice and guidance to managers and employees regarding the correct implementation of labour laws and other legislative requirements, HR policies, practices and procedures

Establish functional standards for accurate HR record-keeping and administration, developing and implementing an end-user friendly administrative process and system enabling proper data management.

Leverage technology to allow easy access to relevant data, consolidate and rapidly extract HR information in real time to deliver effective presentation of HR information to Direct Manager.

5) Deliver an hr administration functionality

Responsible for the administration and upkeep of the HR IT system, provide information to Managers as requested.

File all necessary information and documentation manually and electronically on a monthly basis.

Ensure that all employees complete the Performance Management and the Personal Development Plans (PDP’s) documentation/forms and are filed both manually and electronically.

Ensure that monthly payslips are printed and filled in the pay slip files.

Ensure the effective administration of HR Data and Records, this includes scanning in of all hardcopy information into electronic format, auditing of all files for the stipulated information as required in terms of BECA, and uploading of employee data into Sage 300 system

Keep an up to date register of all training completed successfully, workshops and/or conferences attended.

Development of HR Reports -WSP/ATR, EE Reports, APP and any other relevant HR Reports

6) Responsible for an effective leave management functionality

Ensure compliance to the Leave policy.

Ensure that the leave forms are printed and filed in the leave files.

Complete period leave audit and identify employees with excessive leave and employees who did not take compulsory leave and ensure they comply.

Compile leave reports and identify attendance trends and

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