HR Officer

4 weeks ago


Kempton Park, South Africa Ann Swann Personnel Full time

**Duties and Responsibilities**
- Clock Cards and Gate Register _
- Issuing weekly shift roster, clock cards, and gate sheets.
- Calculate, reconcile and capture hours worked from clock cards weekly, ensuring leave and overtime forms are received and authorized.
- Finalise calculations for monthly payroll.
- Report on hours owing/due weekly.
- Enquire about employees that are absent on a daily basis.
- Employees / Managers - General_
- Handle full function of recruitment.
- Obtain personal details and employment details (from the manager).
- Maintain employee details and changes to employment details on an ongoing basis.
- Prepare contracts and go through contracts with employees, explaining contents and disciplinary measures etc.
- Do induction training.
- Ensure the safety office is informed of the safety clothing that must be issued.
- Issue ID cards.
- Ensure company procedures are followed when an employee resigns.
- Maintain employee files.
- Monitor staff performance.
- Ensure job descriptions are done and current for every occupation.
- Advise line managers and other employees on employment law and company policies/procedures.
- Warnings/Disciplinary Actions / Grievances. _
- Issue warnings when required, updating disciplinary records of employees.
- Orchestrate disciplinary actions (liaise with SEESA).
- Take care of grievances received from employees.

Pension Fund Administration
- Additions / Exits / Claims forms to be completed and submitted
- Employment Equity _
- Ensure all legislative requirements are met.
- Chair committee meetings.
- Prepare data for annual submission.
- Training and Skills Development _
- Chair training committee meetings.
- Oragnise and keep records of training.
- Ensure all legislative requirements are met.
- Prepare data for annual submission.
- WCA (RMA)_
- Report injuries and obtain claim numbers.
- Ensure documents required by RMA are submitted.
- Ensure claims are submitted when applicable.
- General _
- Accurately produce and maintain manual and computer files and hard copy filing systems for all administrative processes in accordance with procedures.
- Ensure that all correspondence in the form of standard letters and forms and related filing is carried out strictly in accordance with company policies and service procedures.
- Support Management in ad-hoc duties as required.
- Adhere to all company policies, procedures, business ethics and codes and ensure that they are communicated and implemented.
- Risk Management _
- Managing current and possible risks within the company as a method of decreasing the companys exposure to the
- risk.
- Identify the risk, evaluate all possible remedies, and report to management the necessary steps to alleviate the risk.
- Make use of all instruments at your disposal, and determine a method of counteracting possible ramifications arising from
- risks.
- Report any SHEQ incidents or accidents immediately as per SHEQ policy.
- Use the PPE required for the specific tasks and working conditions.
- Meet and monitor companies quality objectives.
- Check the quality of your own work for accuracy and completeness.

**Requirements**:

- A senior certificate.
- 5 years relevant experience.
- Relevant HR qualifications.
- Computer literacy (Excel, Work and Outlook) is essential.
- Ability to work with people and excellent communication skills.
- Strong administrative and organizational abilities.
- Must be able to work without supervision.


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