Executive Assistant

5 months ago


Midrand, South Africa Liquid Tech (Pty) Ltd. Full time

**Role Purpose**

To manage all administrative and logistic activities related to the Chief’s Office by providing support to the Chief and coordinating activities amongst the team to ensure deadlines are met. To establish and maintain effective working relationships with the staff, officials, key stakeholders, and the rest of Liquid Telecom Group to facilitate smooth running of the Chief’s office.

**Role Description**

Effective management of all matters relating to the day to day running of the CHIEF’s Office.

Proactively assist the CHIEF and complete all administrative tasks timeously. Manage the allocation of stationery monthly and ensure adequate supply is available to the Department. Effective time management of the Chief's diary. Advise and support the CHIEF on matters requiring personal attention, with associated deadlines and prepare relevant documentation. Maintain excellent relationships and engagement with internal and external stakeholders. Assist the CHIEF with day-to-day activities. Screen telephone calls to the CHIEF’s office and refer them to the appropriate person in the absence of the CHIEF Tracking all distributions that require answers, responses, and written replies to the CHIEF’s requests. Coordinates activities in the department to ensure that deadlines are met Identify potential risk relating to the department or Chief’s office and escalates accordingly. Manage travel arrangements for the Chief and some members of the team Receives guests and arrange suitable venue for different event.

Effective time and diary management.

Coordinate the scheduling of meetings and appointments on behalf of the CHIEF to ensure effective diary management. Evaluate invitations (internal and external) within the scope of diary management and take appropriate action in respect of responding (where necessary) on behalf of the CHIEF. Organise travel and related arrangements in accordance with the Liquid travel policy. Coordinate tasks, meetings, and appointments so that the CHIEF’s daily schedule flows smoothly and efficiently with limited disruptions. Manages the CHIEF’s priority list in a manner that permits sufficient time to fulfil the leadership requirements of the role. Arranges stand-ins where the CHIEF can’t make the meeting or event Coordinate the Department’s annual calendar.

Document and engagement process, management, and support to the CHIEF.

Organise meetings and ensure that all logístical requirements are in place.

Coordinate and provide materials and general support to the CHIEF for all meetings (including presentations) as required. Collate all information from internal or external functions to help the CHIEF in meeting preparations. Preparing agendas; attending meeting, taking minutes, tracking actions to closure amongst team and maintaining extensive office files Internal All Employees Provide accurate presentation of information to the CHIEF in respect to the meetings. Provides high-level support by conducting research, preparing statistical reports, and handling information requests Ensure that the distribution of supportive documents, agenda, notes, or correspondence are sent prior to the meetings.

Matric: Essential

Diploma: Office Administration - 1 year: Essential

Experience as an office manager / secretary 3-4 years: Essential

Ability to act with highest levels of integrity at all times: Essential

Interaction with EXCO members: Essential

Possesses strong analytical skills enabling complex issues to be rapidly understood and a range of potential solutions to be developed Essential Deals well with complexity: Essential

Strong Project Management skills: Desirable

Excellent analytical skills Desirable Negotiation skills: Essential

Communication skills - written and verbal: Essential

Project management skills: Essential

Proficient in MS Office: Essential

Presentation skills: Essential


  • Executive Assistant

    5 months ago


    Midrand, South Africa GC Solar Midrand Full time

    We are looking for a professional **Executive Assistant & Coordinator** to join our team in Midrand. **Executive Assistant & Coordinator's Responsibilities**: - Act as the point of contact among executives and external partners. - Manage information flow in a timely and accurate manner. - Manage executives’ calendars. - Make travel and accommodation...

  • Executive Assistant

    5 months ago


    Midrand, South Africa Pollock and Associates Full time

    Executive Assistant ICT Midrand - Gauteng - South Africa You will be required to support the Group Head Office Finance team as well as other Group Executives and the Board of Directors as required. Previous experience with company secretarial duties, not necessarily as a qualified Company Secretary. Manage and coordinate diaries for the Group CFO and other...

  • Executive Assistant

    6 months ago


    Midrand, South Africa Oza Holdings Full time

    We are seeking a professional Executive Assistant with the primary responsibility of supporting the Chief Executive Officer (CEO), provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. Maintain and refine internal processes that support to the highest-ranking...

  • Executive Assistant

    2 months ago


    Midrand, South Africa Macrocomm Telecommunications Full time

    Assists the relevant senior leadership team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for...


  • Midrand, South Africa Express Pros Fourways Full time

    **RESPONSIBILITIES**: - **Administrative Support**: Provide comprehensive administrative assistance to the Sales and Marketing Manager, including managing calendars, scheduling meetings, making travel arrangements, and handling correspondence. - **Events Coordination**: Assist in the planning, coordination, and execution of various sales and marketing...


  • Midrand, South Africa Optimal Growth Technologies Full time

    Executive Personal Assistant Role Purpose: The Executive Personal Assistant will provide high-level administrative support to senior executives within the telecommunications industry.This role involves managing the executive's day-to-day activities, facilitating communication, and ensuring the efficient operation of the executives office.The ideal candidate...


  • Midrand, South Africa Kontak Recruitment SA Full time

    Midrand, Gauteng - Administrative **Executive Personal Assistant (JB4057)** Midrand, Gauteng R20 000 to R22 000 a month CTC Permanent A premier transportation service provider in multiple cities offering 24/7 door-to-door services for travellers is looking for a professional Executive Personal Assistant to join their Team. Their luxury vehicles and expert...


  • Midrand, South Africa The change Lab Full time

    **Position Title**:Executive Personal Assistant **Reporting to**:Managing and Operations Directors **Based at**:Midrand Head Office **Job Purpose and Overview**: The purpose of the Executive Personal Assistant is to provide support to the Executive Office and conduct general office duties. This role represents the executive suite of the organisation and...


  • Midrand, South Africa Jobted ZA C2 Full time

    Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking an Executive Assistant to provide high-level administrative support to the CEO. Job type: Permanent, on-site Location: Midrand Gauteng Duties including but not limited to: - Manage professional and personal scheduling for CEO, including...


  • Midrand, South Africa Finding Personnel Full time

    REF NUMBER**:FP053**: STATUS**: OPEN FOR APPLICATIONS** **PLEASE TAKE NOTE** - A copy of your CV - Whatsapp number - Copy of your ID, - Copy of valid drivers license - All qualifications (Matric and Tertiary Qualifications) - A clear and recent head and shoulders image of yourself **CV must include the following or will not be processed**: **Full CV...


  • Midrand, South Africa Scholtz Partners International (Pty) Ltd Full time

    Executive Personal Assistant Area; Midrand Salary; R15 000 -R22 000 p/m Minimum Requirements Own Vehicle and valid drivers license 4 years plus exp as a PA Preferably 1 year of Marketing/Sales experience Conferencing experience **Job Types**: Full-time, Permanent **Salary**: R15 000,00 - R22 000,00 per month **Experience**: - PA: 4 years...


  • Midrand, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking an Executive Assistant to provide high-level administrative support to the CEO.Job type: Permanent, on-siteLocation: Midrand GautengDuties including but not limited to:Manage professional and personal scheduling for CEO, including agendas, mail,...


  • Midrand, South Africa Staff Unlimited Recruitment Full time

    Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking an Executive Assistant to provide high-level administrative support to the CEO.Job type: Permanent, on-siteLocation: Midrand GautengDuties including but not limited to:Manage professional and personal scheduling for CEO, including agendas, mail,...


  • Midrand, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking an Executive Assistant to provide high-level administrative support to the CEO. Job type: Permanent, on-site Location: Midrand Gauteng Duties including but not limited to: Manage professional and personal scheduling for CEO, including agendas,...


  • Midrand, South Africa WSP Africa Full time

    **Company Description** We are WSP - Join us and make your career future ready! Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us. WSP is one of the most...

  • Executive Pa

    7 months ago


    Midrand, South Africa PSG Insure Full time

    We are looking to hire a methodical personal executive assistant to perform all administrative and clerical duties required by our C-level executives. The personal executive assistant's responsibilities include recording and distributing minutes of meetings, filing reports and other administrative documents, and meeting with important company associates on...


  • Midrand, South Africa Vodafone Full time

    . When it comes to growing Talent, we're number 1. The number 1 Top Employer in South Africa. Certified by the Top Employer Institute 2024. Role Purpose/Business Unit: Manage the business administration and project support function within the office of the VB Director and serve as the primary point of contact for this office Your responsibilities will...


  • Midrand, South Africa Vodafone Full time

    **.**: **When it comes to growing Talent, we're number 1.** The number 1 Top Employer in South Africa. Certified by the Top Employer Institute 2024. **Role Purpose/Business Unit**: Manage the business administration and project support function within the office of the VB Director and serve as the primary point of contact for this office **Your...


  • Midrand, Gauteng, South Africa Staff Unlimited Recruitment Full time

    Job Title: Executive Assistant to CEO - Corporate Operations ManagerJob Type: Permanent, on-siteLocation: Midrand GautengAbout the Job:We are seeking an experienced Executive Assistant to provide high-level administrative support to our CEO. The successful candidate will be responsible for managing complex schedules, coordinating travel arrangements, and...

  • Executive PA

    1 month ago


    Midrand, South Africa Capital Recruit Full time

    Job Summary: We are seeking a highly organized and professional Executive Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be responsible for managing the executives schedule, coordinating meetings, handling confidential information, and ensuring the smooth operation of daily activities. This role requires exceptional...