Event Operations Specialist

3 weeks ago

Centurion, South Africa S&P Global Full time

S&P Global Commodity Insights

**The Role**: Event Operations Specialist

**The Team**: This role will support the Global Event Operations Team for Commodity Insights, a division of S&P Global. This dynamic team manages the logistics for 16 annual conferences and events world-wide. It’s a fun-loving and hard-working group (based in the US, the UK and Singapore), with lots of energy and a true passion for producing events and delighting customers.

**The Impact**: This role will be responsible for essential Event Operations tasks that directly impact our events, customers and internal stakeholders.

**What’s in it for you**: The Event Operations Specialist will gain knowledge of complex business processes and software and assist to standardize global procedures. This is a great opportunity for someone looking to break into the event planning business, working alongside a team of experienced event planners, and on a variety of event types. The Event Operations Specialist will liaise with key internal and external stakeholders, clients and event sponsors.

**Responsibilities**:

- Manage event venue and vendor contracts and invoices in Ariba software system and liaise with internal teams and external vendors to facilitate contract signatures and payments.
- Create event sponsor informational packets, communicate with (and assist) event sponsors, and manage deliverables/assets.
- Manage attendee lists and create/run reports in Cvent Registration System, including working with the Compliance Team to screen registrants.
- Build event mobile apps in Cvent’s Attendee Hub, working with team members to obtain updated agenda, speaker and sponsor details.
- Manage graphic file requests with vendors for the mobile app and event signage.
- Completes other assignments as required and/or assigned.

**What We’re Looking For**:

- Bachelor’s Degree or equivalent education and experience.
- 2-3 years of related work experience.
- Excellent English-speaking skills required (oral and written).
- Experience with Ariba, Smartsheet, Sharepoint, Cvent or similar systems preferred.
- Knowledge of graphic file types and specs, e.g..pdfs,.jpgs,.pngs, etc. preferred.
- Quick learner on new software systems and internal processes.
- Excellent communication and customer service.
- Flexibility to adapt to global team nuances, requests with varying degrees of urgency, new assignments.
- Ability to work on multiple event tasks at various stages simultaneously.
- Highly organized.

Flexible Working (optional)
We pride ourselves on our agility and diversity, and we welcome requests to work flexibly. For most roles, flexible hours and/or an element of remote working are usually possible. Please talk to us at interview about the type of arrangement that is best for you. We will always try to be adaptable wherever we can.

Return to Work
Have you taken time out for caring responsibilities and are now looking to return to work? As part of our Return to Work initiative (link to career site page when available), we are encouraging enthusiastic and talented returners to apply, and will actively support your return to the workplace.

**About Company Statement**:
S&P Global delivers essential intelligence that powers decision making. We provide the world’s leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, you’ll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape.

S&P Global Commodity Insights enables organizations to create long-term, sustainable value with data and insights for a complete view on the global energy and commodities markets.
------------------------------------------------------
- Equal Opportunity Employer
------------------------------------------------------- 203 - Entry Professional (EEO Job Group) (inactive), 20 - Professional (EEO-2 Job Categories-United States of America), MRKTNG203 - Entry Professional (EEO Job Group)

**Job ID**: 279915

**Posted On**: 2023-01-22

**Location**: Virtual, Pulau Pinang (Penang), Malaysia

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