L&d Administrator

1 week ago


Johannesburg, South Africa Hogan Lovells Full time

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

FIRM DESCRIPTION

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on the exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach.

Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific and EMEA (Europe, Middle East, and Africa). With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

DEPARTMENT DESCRIPTION

HL Learn, the global Learning & Development team, is part of the firm’s People function, and headed by the Chief Learning Officer, based in Washington D.C. Teams in each of the firm’s regions (Americas, Asia-Pacific, and EMEA) collaborate on global, regional, and jurisdiction-specific initiatives. The EMEA team is based across offices in London, Birmingham, Munich, and Johannesburg, and supports the firm’s People strategy through a range of coaching, development programs, workshops, e-learning, and other career development activities.

ROLE OVERVIEW

The Learning & Development Administrator will support the design and delivery of a range of global, regional, and UK development initiatives for lawyers and business services professionals. This involves both in-house programs, workshops and e-learning, and liaising with commissioned external providers as appropriate. In addition, the role is responsible for recording evidence of lawyer development in accordance with relevant regulators’ requirements, and will provide administrative support for HL Learn team processes and communications.

KEY ACCOUNTABILITIES
- Administrative support for HL Learn programs, workshops, and courses
- Coordinating calendar appointments and booking faculty, rooms, equipment, technology, materials, and refreshments as required
- Sending invitations, joining instructions, and feedback surveys, monitoring participation, and updating relevant Program Managers
- Proof-reading, updating, and preparing materials
- Maintaining files and folders, including project plans, participation records, materials, and evaluation surveys
- Administrative support for Solicitors Regulation Authority Continuing Competence processes
- Administrative support for HL Learn team training, including coaching supervision, and budget (processing invoices and tracking spend)
- Perform additional duties or responsibilities, which fall reasonably within the ambit of the job description, or in accordance with operational requirements

REQUIREMENTS PROFILE

QUALIFICATIONS & EXPERIENCE
- Grade 12 or equivalent (NQF Level 4)
- HR Degree or equivalent tertiary qualification (NQF Level 6/7)
- One year operational Learning & Development administration

MENTAL & ENVIRONMENTAL REQUIREMENTS
- Must be able to work to deadlines and deliver consistently on agreed objectives and commitments
- Must be able to prioritize and plan workload, taking into account changing business needs
- Must be able to handle pressure and recover from setbacks
- Must have high standards and strong attention to detail
- Must maintain high confidentiality at all times
- Must have a clear criminal record

SYSTEM SKILLS
- Microsoft Office (Intermediate)
- PowerPoint (Intermediate)
- Zoom

KNOWLEDGE & SKILLS
- Analytical skills
- Organizational and time management skills
- Business writing
- Good listening, writing, and verbal communication skills
- Work independently and on own initiative within specified guidelines or processes
- Well-developed interpersonal skills and able to deal with colleagues at all levels
- Work appropriately with confidential and sensitive information
- Commercial awareness


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