Admin Controller

6 months ago

Polokwane, South Africa RCL FOODS Careers Full time

**RCL FOODS** is recruiting for a **Admin Controller **to join our **Vector Logistics Division** team based in** Polokwane **reporting to the **Financial Executive. **The purpose of the role is for the Management and control of capital, operating costs, related KPI’s and moveable and immovable assets within the scope of responsibility.

**Duties & Responsibilities**:
**Strategy operationalisation**
- Work in conjunction with the Logistic Manager to find opportunities to work closely with cross-function teams to ensure the delivery of an integrated supply chain benefit.
- 3rd party contract management.
- Ensure contact SLA is always adhered to.
- Manage ad hoc project as assigned by the regional financial manager.

**Adherence to policies and standards**
- Assist with the administration of HACCP and health & Safety.
- Internal audit support and compliance with Vector policies and procedures.
- Ensure smooth running of yearly audit through proper preparation.
- Ensure admin findings are corrected and process updated.
- Management of disaster recovery policies and procedures.
- Maintaining sustainability register ad reducing waste.
- Ensure procedures and items in admin controller’s check lists are consistently adhered to and actioned timeously.
- Ensure local tax structure is adhered to.

**Shipment Reconciliation**
- Ensure accuracy and timeframe met of reconciliations.
- Inform the Logistics Manager in the event of major shortages & POD’s not received the same day and collectively work together to reduce the risk.

**Monthly reporting**
- Compile monthly commentary on month’s performance.
- Conduct the cost variance analysis by investigating major variances against budgets, targets, and prior years.
- Compile appropriate reports that highlighted issues to management based on findings.
- Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/overcapacity situations and possible capex or lease requirements.
- Compile and analyse various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and exco meetings

**Budgeting / Capex**
- Assume responsibility for compiling key aspects of the annual financial budget.
- Ensure adherence to set deadlines and timeframes as agreed by the business.
- Communicate with key internal personnel to gather information or analysis and interpretation.
- Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior management.
- Ensure all budgeted capex’s, when spent is correctly processed for management approval with backing motivations.

**Cost Control**
- Analyse cost against budget/forecast and investigate variances monthly.
- Continuously consider cost-saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

***Stock Management**
- Print reports before stocktaking.
- Oversee the physical count on stock.
- Review, investigate all discrepancies and implement corrective action as and when required.
- Ensure all stock GRV’’D into SAP correctly and GRIR process is completed within the required timeframe.
- Provide the necessary information and action taken about weekly/monthly stock adjustments.
- Manage daily diesel recon and follow-up with respective parties on variances.

***Team Coordination**
- Manage a team of 4 direct reports.
- Participate in regular performance appraisals and ensure own and employee targets& goals are clear and achievable.

**Minimum Requirements**:

- Minimum B. Com Accounting/management accounting major or equivalent degree
- 2-3 years relevant work experience/exposure in an FMCG environment preferably in Logistics
- MS Office
- Financial ERP System
- Audit and compliance

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