Facilities Admin/receptionist

5 months ago


Polokwane, South Africa Redefine Properties Limited Full time

**Primary Purpose of the Job**

To provide administrative and clerical support to the center management personnel, typing of letters and reports, issuing of orders, and answering calls as well as all other normal office duties. To perform to the best of your abilities all duties and responsibilities reasonably assigned to you. You will always do your best to protect and promote the business and interest of the company and to preserve its reputation and goodwill.

**Key Performance Areas (KPA’s)**
Responsible for establishing and maintaining effective communication, coordination and working relationships with company personnel, management, and service providers by:

- Assisting company personnel and service providers as needed.
- Keeping management informed of area activities, any significant problems, and cleaning concern.
- Responsible for maintaining courteous, professional relations with clients and the public.
- Responsible for related duties as required or assigned o Request quotes for jobs assigned by Property/Facilities manager.
- Issue orders by means of IT systems when required.
- Call out contractors as and when required.
- Collecting outstanding invoices from suppliers.
- Monitoring progress on all open/uncompleted jobs.
- Keeping OHS files updated for Property/Facilities manager.
- Answering of the switchboard.
- Diverting calls to the correct person.
- Taking messages and ensuring that the message is delivered timeously to the correct person.
- Attending to clients and ensuring that the person being visited is informed.
- Schedule board room bookings.
- Arranging deliveries and collections of documents.
- Arranging couriers services.
- Filing.
- Sorting post.
- E-mails and faxes are routed to the correct department.
- Distributing of memos and correspondence.
- Assisting with typing when necessary.
- Assist Property manager with collecting turnovers, credit control and any other tenant related issues.
- Keeping office neat and ordering of stationary supplies.

The above duties are the main duties required to be successful in this role, however, the employee can be requested to perform other duties and responsibilities from time to time during his/her employment with the company, based on its operational requirements. The job title does not define or restrict the employment relationship and it is required within reason that the employee avail him-/herself to undertake other work at the request of the company.

**Skills and competencies**
- High level of integrity and professionalism
- Attention to detail
- Proficiency in MS Office Suite
- Be able to work under pressure and quick turnaround time
- Oral and written communication skills
- General administrative and report writing skills
- Conflict and dispute resolution skills
- Problem solving skills
- Computer proficiency skills
- Time management skills

**Experience and Qualifications**
- Grade 12 (essential)
- Administrative or technical diploma/certificate will be an advantage
- 2 years general administrative experience
- 1 year systems experience
- Technical property related experience will be an advantage
- Customer and supplier liaison experience will be an advantage
- Previous experience and / or knowledge of the property industry will be an advantage


  • Receptionist

    5 months ago


    Polokwane, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** To provide front-desk service and support to the customers & visitors. **MAIN OUTPUTS** - Perform front of house operational services including receiving calls, taking of messages, making calls on behalf of employees - Provide a reception service including receiving visitors and directing them towards endorsed appointments - Responsible...

  • Receptionist/admin

    1 day ago


    Polokwane, South Africa KMN Solutions Full time

    We are looking for an experienced Receptionist who has who has administration experience. SAP experience will be an added advantage. **PLEASE NOTE THIS IS A 4 MONTH CONTRACT.** As a Receptionist will also be responsible for providing administration support for the office. - You will respond to internal and external telephonic customer queries and requests...

  • Spa Receptionist

    1 month ago


    Polokwane, South Africa HotelJobs.co.za Full time

    **Job Title**: Spa Receptionist **About Us**: We are a prestigious 5-star lodge, offering a serene and luxurious experience to our guests. Our spa is an oasis of relaxation, providing a range of premium treatments and services in a tranquil setting. We are looking for a friendly and professional Spa Receptionist to join our team and ensure every guest...

  • Spa Receptionist

    3 weeks ago


    Polokwane, South Africa Bright Placements Full time

    Job Title: Spa ReceptionistAbout Us:We are a prestigious 5-star lodge, offering a serene and luxurious experience to our guests. Our spa is an oasis of relaxation, providing a range of premium treatments and services in a tranquil setting. We are looking for a friendly and professional Spa Receptionist to join our team and ensure every guest enjoys a warm...

  • Spa Receptionist

    3 weeks ago


    Polokwane, South Africa Bright Placements Full time

    Key Responsibilities: Greet and welcome spa guests, providing a friendly and professional first impression. Manage spa appointments, bookings, and cancellations efficiently using our reservation system. Handle guest inquiries about treatments, services, and facilities, offering knowledgeable recommendations. Process payments and manage cash and card...


  • Polokwane, South Africa WeBuyCars Full time

    **This is an exciting opportunity for a Receptionist/Meeter-Greeter to join our team at our Polokwane Branch!** Duties & Responsibilities: - Basic Invoicing - Assist walk-in clients & dealers - Maintain office systems - Assist Vehicle Sales Personnel with admin documentation - Assist Vehicle Buying Personnel with admin documentation - Serve as a liaison...

  • Spa Receptionist

    1 month ago


    Polokwane, Limpopo, South Africa Bright Search Recruitment (Pty) Ltd Full time

    Key Responsibilities: * Provide exceptional guest service by greeting and welcoming spa guests, creating a positive first impression. * Manage spa appointments, bookings, and cancellations efficiently using our reservation system, ensuring seamless operations. * Respond to guest inquiries about treatments, services, and facilities, offering knowledgeable...

  • Spa Receptionist

    1 month ago


    Polokwane, South Africa Bright Search Recruitment (Pty) Ltd Full time

    Key Responsibilities:Greet and welcome spa guests, providing a friendly and professional first impression.Manage spa appointments, bookings, and cancellations efficiently using our reservation system.Handle guest inquiries about treatments, services, and facilities, offering knowledgeable recommendations.Process payments and manage cash and card transactions...


  • Polokwane, Limpopo, South Africa Bright Placements Full time

    About UsWe are a prestigious 5-star lodge, renowned for its serene and luxurious experience. Our spa is an oasis of relaxation, providing a range of premium treatments and services in a tranquil setting.Job Title: Spa ReceptionistWe are seeking a friendly and professional Spa Receptionist to play a key role in ensuring every guest enjoys a warm and seamless...

  • Front Office Liaison

    2 months ago


    Polokwane, Limpopo, South Africa Bright Search Recruitment (Pty) Ltd Full time

    Job Title: Front Office AttendantThis role involves collaborating with housekeeping staff to ensure all rooms are clean and fully furnished to meet guests' needs. The attendant will confirm group reservations and arrange personalized services for VIP customers and event attendees, such as wedding guests. Additionally, they will upsell additional facilities...

  • Front Office Attendant

    2 months ago


    Polokwane, South Africa Bright Search Recruitment (Pty) Ltd Full time

    This role involves liaising with housekeeping staff to ensure all rooms are clean and fully furnished to meet guests' needs. The attendant will confirm group reservations and arrange personalized services for VIP customers and event attendees, such as wedding guests. Additionally, they will upsell additional facilities and services as appropriate and...

  • Front Office Attendant

    2 months ago


    Polokwane, South Africa Bright Placements Full time

    This role involves liaising with housekeeping staff to ensure all rooms are clean and fully furnished to meet guests' needs. The attendant will confirm group reservations and arrange personalized services for VIP customers and event attendees, such as wedding guests. Additionally, they will upsell additional facilities and services as appropriate and...


  • Polokwane, Limpopo, South Africa Bright Placements Full time

    **Provide Exceptional Guest Experiences**We are seeking a skilled Front Office Attendant to join our team at Bright Placements. In this role, you will be responsible for liaising with housekeeping staff to ensure all rooms are clean and fully furnished to meet guests' needs.The successful candidate will confirm group reservations and arrange personalized...


  • Polokwane, Limpopo, South Africa Bright Placements Full time

    Key Responsibilities:• Ensure seamless communication between housekeeping staff and guests to guarantee a clean and well-furnished experience.    • Confirm group reservations and arrange personalized services for VIP customers and event attendees.    • Upsell additional facilities and services as appropriate, and maintain updated records of...

  • Front Desk Attendant

    1 month ago


    Polokwane, South Africa HotelJobs.co.za Full time

    Front Office Attendant **Location**: 5-Star Hotel, Polokwane **Salary**: Market Related **Job Description**: Key Responsibilities: - Handle check-in and check-out procedures. - Manage online and phone reservations. - Register guests and collect necessary information (contact details, stay dates). - Welcome guests upon arrival and assign rooms. - Provide...

  • Front Office Attendant

    5 months ago


    Polokwane, South Africa Bright Placements Full time

    A 5 Star Boutique Hotel is in search of a front office attendant who has previous hospitality experience !! **Responsibilities** - Perform all check-in and check-out tasks - Manage online and phone reservations - Inform customers about payment methods and verify their credit card data - Register guests collecting necessary information (like contact details...

  • Front Office Attendant

    5 months ago


    Polokwane, South Africa HotelJobs.co.za Full time

    A 5 Star Game Lodge and Boutique Hotel is in search of a front office attendant who has previous hospitalitlty experience !! **Responsibilities** - Perform all check-in and check-out tasks - Manage online and phone reservations - Inform customers about payment methods and verify their credit card data - Register guests collecting necessary information (like...

  • Front Office Liaison

    2 months ago


    Polokwane, Limpopo, South Africa Bright Search Recruitment (Pty) Ltd Full time

    Job SummaryWe are seeking a highly organized and customer-focused Front Office Attendant to join our team at Bright Search Recruitment (Pty) Ltd. As a key member of our front desk team, you will be responsible for ensuring that all rooms are clean and fully furnished to meet guests' needs.Key ResponsibilitiesLiaise with housekeeping staff to confirm group...

  • Front Office Liaison

    3 weeks ago


    Polokwane, Limpopo, South Africa Bright Placements Full time

    Job Summary: We are seeking a highly skilled and experienced Front Office Attendant to join our team at Bright Placements. The successful candidate will be responsible for ensuring all rooms are clean and fully furnished to meet guests' needs.Key Responsibilities:Liaise with housekeeping staff to confirm group reservations and arrange personalized services...

  • Front Office Attendant

    2 months ago


    Polokwane, South Africa Bright Placements Full time

    An outstanding opportunity has arisen for a Front Office Attendant at a 5-star hotel in Polokwane. The ideal candidate will perform all check-in and check-out tasks, manage online and phone reservations, and inform customers about payment methods while verifying their credit card data. Responsibilities include registering guests, collecting necessary...