Admin Controller

2 weeks ago


Polokwane, South Africa The Heineken Company Full time
Job title : Admin Controller - PolokwaneJob Location : Limpopo, PolokwaneDeadline : December 14, 2024Quick Recommended Links
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Key Responsibilities

Admin Support:

  • Monitor on going progress against regional activity plans, gather feedback from sales teams (Trade Marketing Teams)     
  • Administer and track trading term contracts.
  • Assisting with Stock on Hand issues.
  • Distribution of internal and external communication.
  • Assist with Management Presentation compilation.
  • Manage and replenish office supplies and consumables.
  • Manage general Sales Consultant information and queries.
  • Reconciliation of regional reports.
  • Arrange and manage all Sales Team gatherings i.e. quarterly cycle briefing events, management meetings, monthly meetings etc.
  • Booking of travel and accommodation for trade visits, meetings, etc.
  • Management of budget (operational costs, campaigns, etc)
  • Maintain and update CMD process.
  • Assist with allocation of sales orders.
  • Manage and order promotional liquor.
  • Loading of deals.
  • Processing and tracking of vendor payments.
  • Assist with ordering, splitting, and tracking of merchandising materials.

Asset Management:

  • Manage ordering, delivery, and incidents of new / replacement mobile devices (Laptops, cell phones and tablets).
  • Assist with new vehicle ordering and old vehicle collections.
  • Manage vehicle amendments.
  • Process and follow-up on glass claims and accidents/incidents.
  • Following up with dealers
  • Tracking of license discs and fuel cards
  • Manage fleet cost centre.
  • Manage inspection procedures.
  • Assisting with cold space issues/upliftments, etc.
  • Responsible for verification tracking.
  • Handling database issues.

Job Requirements

Education:

  • 3-5 years’ experience office admin / secretarial field
  • Grade 12
  • A tertiary qualification in Office Administration will be an advantage

Experience:

  • 5 years’ experience in administration function with multiple stakeholders
  • Advanced experienced with Microsoft Office especially Excel.
  • Experience with project management / coordination of multi-disciplines and across functions.

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