Admin Controller
2 weeks ago
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Key Responsibilities
Admin Support:
- Monitor on going progress against regional activity plans, gather feedback from sales teams (Trade Marketing Teams)
- Administer and track trading term contracts.
- Assisting with Stock on Hand issues.
- Distribution of internal and external communication.
- Assist with Management Presentation compilation.
- Manage and replenish office supplies and consumables.
- Manage general Sales Consultant information and queries.
- Reconciliation of regional reports.
- Arrange and manage all Sales Team gatherings i.e. quarterly cycle briefing events, management meetings, monthly meetings etc.
- Booking of travel and accommodation for trade visits, meetings, etc.
- Management of budget (operational costs, campaigns, etc)
- Maintain and update CMD process.
- Assist with allocation of sales orders.
- Manage and order promotional liquor.
- Loading of deals.
- Processing and tracking of vendor payments.
- Assist with ordering, splitting, and tracking of merchandising materials.
Asset Management:
- Manage ordering, delivery, and incidents of new / replacement mobile devices (Laptops, cell phones and tablets).
- Assist with new vehicle ordering and old vehicle collections.
- Manage vehicle amendments.
- Process and follow-up on glass claims and accidents/incidents.
- Following up with dealers
- Tracking of license discs and fuel cards
- Manage fleet cost centre.
- Manage inspection procedures.
- Assisting with cold space issues/upliftments, etc.
- Responsible for verification tracking.
- Handling database issues.
Job Requirements
Education:
- 3-5 years’ experience office admin / secretarial field
- Grade 12
- A tertiary qualification in Office Administration will be an advantage
Experience:
- 5 years’ experience in administration function with multiple stakeholders
- Advanced experienced with Microsoft Office especially Excel.
- Experience with project management / coordination of multi-disciplines and across functions.
- Administrative / Management jobs
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