Operations Administrator

1 month ago

Cape Town, South Africa Aladdins Carpet Full time

The job duties and responsibilities of an Operations Administrator may include:
**Duties and Responsibilities**

The duties and responsibilities of the incumbent will include and not be limited to the following:

- Overseeing and supporting the design process within an organization. They work closely with the design team and other departments to ensure effective coordination, organization, and execution of design projects and initiatives.
- Managing design projects: Collaborating with the design team to establish project timelines,
- deliverables, and objectives. Tracking project progress and ensuring adherence to deadlines.
- Coordinating cross-functional collaboration: Facilitating communication and collaboration between the design team and other departments such as production and stock control
- Maintaining documentation: Creating and managing design documentation, including project briefs, design proposals, client presentations, and design guidelines. Ensuring that all relevant documentation is up-to-date, organized, and easily accessible to the team.
- 4.Procuring and managing design resources: Assisting in the procurement of design tools, software, and equipment. Maintaining an inventory of design resources and ensuring that they are properly utilized and maintained.
- Supporting design team members and operations: Providing administrative support to the design team, including scheduling meetings, organizing travel arrangements, and managing expenses.
- Assisting with the recruitment and onboarding of new design team members.
- Quality control and evaluation: Conducting regular quality control checks to ensure that design projects meet the required standards and specifications.
- Collecting feedback from stakeholders and incorporating it into future design improvements.
- Budget management: Assisting in the preparation and monitoring of the design department budget.
- Tracking expenses, identifying cost-saving opportunities, and ensuring that projects are completed within budgetary constraints.
- Staying updated on design trends and best practices: Keeping abreast of the latest design trends, technologies, and best practices.
- Sharing knowledge and insights with the design team and identifying opportunities for professional development.

**Experience and Qualifications**:

- Grade 12 or equivalent
- Degree in Business Administration, Operations Management, or a related field, Advantageous
- 2-3 years experience

**Required Skills/Abilities**:

- Strong organisational and project management skills
- Excellent communication and interpersonal skills
- Proficiency in design software and tools
- Attention to detail and ability to multitask
- Knowledge of design principles and practices
- Familiarity with project management methodologies
- Problem-solving and decision-making abilities
- Ability to work independently and collaboratively
- Strong time-management and prioritisation skills
- Experience in a design environment is preferred but not required

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