Operations Administrator

2 weeks ago

Cape Town, South Africa The Nature Conservancy Full time

**OFFICE LOCATION**:
Cape Town, USA

This role will be based in our Cape Town Office - Steenberg Office Park

**WHO WE ARE**:

- The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges to create a world where people and nature thrive. We’re rooted in our Mission and guided by our Values, which include a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are many reasons to love life #insideTNC. Want better insight into TNC? Check out our TNC Talent playlist on YouTube or Glassdoor.Since establishing the Africa Program in 2007, The Nature Conservancy’s vision in Africa is to foster a sustainable future for people and nature, partnering with indigenous communities across 55 million acres on the continent. Our efforts are firmly rooted in people, leveraging scientific and technical expertise as we collaborate with governments and organizations to conserve and enhance Africa’s shared resources in the nine countries we operate.

TNC’s work in Africa transcends three key pillars: securing ownership rights to lands and resources for indigenous people, strengthening leadership and resource management, and helping communities value nature through a holistic appreciation of its benefits while increasing revenue streams for conservation efforts and socio-economic development. Together with our partners, we are witnessing critical milestones in integrated land and fisheries management, ocean and source water protection, energy development, and sustainable food production working together and strengthening our resolve in tackling global challenges such as climate change, habitat and biodiversity loss that stands to adversely impact the nearly 1.4 billion people that share Africa.

**WHAT WE CAN ACHIEVE TOGETHER**:
The Operations Administrator will work as part of a team providing a broad range of support activities. They will support several specific functional activities, such as finance, human resources, procurement, office and facilities management, information systems, meetings and special events, training logistics, volunteer programs, travel and vehicle management, asset management, etc. Reporting to the Administration Manager, Africa. The Operations Administrator will be based at the TNC Office in Cape Town. No employment visas or assistance is being offered with this position except for the local labour employment requirements.

**WE'RE LOOKING FOR YOU**:
The Operations Administrator will work as part of a team within a business unit, coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, and volunteer program.
- Perform specific administrative support in the day-to-day decisions within the scope of work assignments and prioritize work independently.
- Front office and reception area management.
- Procurement of Office requirements.
- Managing logistics and supervision of janitorial and security services.
- Office premises management and ensure efficiency within the office.
- End-to-end project support to staff with all administrative and operational requirements.
- Maintenance of Office Equipment & Machinery.
- Local office compliance (Renewal of local office licenses, signage etc, processing of any lease documents)
- Review employee expenses and ensure they are well supported and aligned to TNC policies before processing on Concur.
- Maintain accurate recording of organisational Asset & Inventory registers.
- Accurate tracking and providing accurate documents for project Invoice Payment processing.
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to the supervisor.
- Responsible for managing fleet and supervision of logistics Assistant/Drivers
- Supervise volunteers, interns, or temporary staff, including training and orientation, and demonstrate sensitivity in handling confidential information.
- Managing office petty cash and ensuring timely replenishment by Finance standard operating procedures.
- Accountable for expensing all expenses and receipts on Concur for all the S.A office Project events.
- Responsible for planning and scheduling team meetings, coordinating logistics for special events and meetings, workshops, training with partners and government stakeholders, central filing, and program Inventory.
- Liaising with the Logistics Assistants/Drivers to coordinate and make logístical arrangements for meetings, workshops, training, and events.
- Coordinate accommodation for TNC and non-TNC travelers (both local and international).
- Ensures that the S.A office's operational guidelines and policies are adhered to.
- Be willing to travel, work overtime, and work evening

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