Executive Pa/office Manager

10 hours ago


Southern Suburbs, South Africa Southern Shore Recruitment Full time

Be responsible for all executive and administrative support to the CEO in the management of various companies within the group. The incumbent would assist in managing meetings by keeping accurate minutes and following up on outstanding tasks and actions.

In addition the incumbent would manage the office administration and all aspects of the public interface.

**Duties will include, but are not limited to**:
**Taking minutes**:
Understand the different businesses within the group

Attend, record and transcribe minutes of management meetings, working groups and other meetings as required

Maintain meeting schedules and minute taking calendars

Ensure minutes of meetings are recorded in an accurate and timely manner

Drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and equipment

Taking rough notes that accurately reflect the decisions and discussion that took place during the meeting

Responsibilities and ownership must be clearly indicated within the minutes

Copying and distributing the minutes to all relevant people as detailed in the Participants section

**Administrative support**:
Keeping track of the call logbook and ensuring that all phone calls are responded to in a courteous and diplomatic manner

Allocation of car park spaces for qualifying staff

Ensure that cellphones are issued to qualifying staff members

Monthly cell phone reimbursement report

Manage the uniform process for the Group

Ensure that qualifying employees are fitted for uniforms and that the order is placed

Ensure that sample ranges are fully stocked and sanitized on a regular basis

Carry out ad hoc tasks allocated by the CEO and Senior Management when time permits.

**Office Management**

Ensure office policies and procedures are adhered to

Establish and maintain office SOP’s

General appearance and upkeep of offices

Manage the administration and support team at the Claremont office, i.e. Receptionist, Housekeeping staff, Concierge and Filing Clerk. This includes providing training on internal processes and systems and ensuring that all necessary functions are appropriately covered

Conduct performance appraisals with staff

Maintain office efficiency by planning and implementing office systems, layouts and equipment procurement

Assist HR with the onboarding process for new employees, i.e. set up of workstation and stationary

Qualifications:

- Relevant University Degree or Diploma. E.g. BComm Degree advantageous
- Valid Drivers with own vehicle
- Work flexible hours
- Matric
- Clear criminal record
- Clear credit record
- Vaccinated against covid-19 or prepared to be vaccinated prior to commencing job

**Experience**:

- Minimum 5 years’ experience as Office Manager/Administrator or similar role within a corporate environment - Ideal within Property/Financial environment

**Job Types**: Full-time, Permanent

**Salary**: R35,000.00 - R40,000.00 per month

**Experience**:

- Executive Assistant: 5 years (preferred)



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