Executive Personal Assistant

2 months ago

Johannesburg, South Africa Nedbank Full time

**Job Purpose**

This role is to support the Managing Executive: Investment Banking with day-to-day deliverables and on strategic projects by executing, organising and coordinating all functions of the role efficiently and effectively.

**Responsibilities**:

- Coordinate executive/manco meetings, collate required information, ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared, merged and formatted in line with requirements, to prepare Manco members and attendees.
- Support IB Manco in relation to governance meetings including setting agenda, pack collation/distribution, minute taking, sign off/distribution.
- Plan, organise and anticipate requirements well in advance, to support the Managing Executive by providing high-level administrative support.
- Coordinate the logistics for internal and external events/meetings including catering, venue and technology requirements.
- Responsible for taking minutes of meetings, tracking action items, consolidating and providing feedback to relevant stakeholders/committees.
- Serve as primary source of contact for the IB Manco correspondence, documentation and communication.
- Manage and maintain the Managing Executive’s diary and mailbox effectively to optimise time by taking cognisance of business priorities when planning and organising events and meetings.
- Monitor the Managing Executive’s inbox and deal with any correspondence, that can be managed on behalf of the Executive, and address matters or escalate concerns using discretionary decision making.
- Ensure that correspondence, documents and reports are appropriately laid out in compliance with Nedbank’s standards, formats and are appropriately forwarded to the correct parties in a timely manner.
- Prioritise conflicting needs; handle matters efficiently and follow through on projects to successful completion.
- Keep abreast of technology requirements, adhering to privacy and confidentiality requirements.
- Build collaborative relationships with internal, external stakeholders through effective communication and work closely with IB Manco and their managerial support.
- Ensure all calls are answered timeously in a professional & friendly manner and are appropriately routed and screened.
- Arrange detailed travel plans and required documentation and keep abreast of relevant country specific security or risk issues.
- Ensure cost effective office management by managing resources, minimising waste and adherence to allocated budget.
- Perform general administrative functions and manage office administration as required.
- Essential Qualifications - NQF Level- Matric / Grade 12 / National Senior Certificate
- Diploma
- Preferred QualificationRelevant Business| Marketing | Legal or Finance degree
- Minimum Experience Level- 5 years experience as senior personal assistant**Technical / Professional Knowledge**
- Administrative procedures and systems
- Banking procedures
- Business principles
- Business terms and definitions
- Data analysis
- Governance, Risk and Controls
- Relevant regulatory knowledge
- Relevant software and systems knowledge
- Business writing skills
- minutes taking
- Behavioural Competencies- Communication
- Energy
- Initiating Action
- Stress Tolerance
- Work Standards
- Planning and Organizing

**Employment Equity Statement**
- Preference will be given to individuals from underrepresented groups.- **_Please contact the Nedbank Recruiting Team at +27 860 555 566_

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