Head: Finance

2 months ago

Roodepoort, South Africa IIE MSA and IIE Varsity College Full time

**Direct Reporting Line**:
Campus Head

**IIE MSA**, was founded in 2001 by Monash University. Since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.

**The IIE MSA Ruimsig campus in Roodepoort has a vacancy for a Head: Finance.**

**Duties and Responsibilities**:
**Business Partnering Across the Campus**
- Plans and manages the finance approach on campus specifically the budget as aligned to the overall campus plan.
- Supports the overall budgeting process across the campus.
- Tracks and monitors the budget throughout the year.
- Monthly analysis of variances. Preparing variance analysis for campus Senior Management Team so comment can be provided.
- Reviews expenditure and costs and suggests remedial actions to achieve EBIT (Earnings Before Interest & Tax).
- Forecasts outcomes for year end EBIT and proposes plans in order to achieve the amount or reallocate to business critical area.
- Works with campus Senior Management Team to review expenditure and advise on approaches to achieve EBIT.
- Manages the budget preparation process as per the national guidelines.
- Tracks and communicates the budget to stakeholders monthly.

**Management of Internal Controls**
- Implements, monitors and enforces the internal control environment across the campus.
- Reviews internal controls, identifies risk and makes amendments and recommendations.
- Manages the asset register and updates in the event of movements and changes.
- Conducts monthly audit of assets across the campus including working with IT and Facilities for tagging of assets.
- Monitors the compliance to registration process including documentation, process adherence and accuracy.
- Reviews, handles and resolves audit findings.
- Updates and reconciles Fixed Asset register Reconciliations - gives the new asset numbers to the relevant departments to ensure asset are tagged - weekly / monthly.

**Debtors Management**
- Drives the achievement of monthly targets for the collection.
- Tracks and analyses daily performance of the team.
- Co-ordinates the correct allocation of bank statements to student accounts.
- Checks that payment plans on student accounts are all loaded correctly.
- Co-ordinates that all adjustments and refunds are captured as well correct supporting documentation is obtained.
- Checks that banking is balanced and completed on at least twice a week and all ensures relevant policies and procedures are adhered to.
- Oversees the debt collection process to meet the specified debt collection requirements.
- Reconciles student bursaries and any necessary adjustments to individual student accounts.
- Review credit balance report to ensure that correct processing against unit accounts and compliance with regulatory requirements.

**Creditors Management**
- Verifies and reconciles purchase orders and invoices.
- Captures invoices and payment of invoices to creditors accounts.
- Substantiates individual transactions prior to settlement of those invoices.
- Makes weekly / monthly payment of creditors.
- Manages and balances procurement card on campus continuously.
- Prepares ongoing procurement card reconciliations
- Captures all new suppliers onto system.
- Reconciles supplier accounts to creditors ledger.

**Student Administration**
- Oversees the administration process related to cancellations, deregistration's and appeals of student contracts continuously. This includes weekly participation on relevant committee.
- Manages campus administration for registration process.

**Billing and Reporting**
- Balances loan and sweeping accounts weekly.
- Captures bank statements daily and sends bank reconciliations out monthly.
- Loads and reconciles salary and lecturer journals - monthly and investigates variances where applicable.
- Processes and balances monthly General Ledger reconciliation - up to Trial Balance.
- Oversees the updates of the credit balance report - monthly.
- Provides weekly cash flow and Capex report.
- Checks and clears all debit balances from vendor accounts - monthly.
- Raises accruals for expenses not yet received - monthly.
- Assists in the drawing up of the yearly budget - normally twice a year.
- Manages dual reporting responsibilities of all of the above to both National and campus Senior Management Team.
- Reports on results as part of the campus Senior Management Team.

**Finance Team Management**
- Manages Credit Controllers to achieve monthly financial targets and ensures operational effectiveness.
- Oversees campus finance team to ensure smooth functioning of student administration for the campus.
- Ensures that finance and operations work together to ensure be

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