Admissions Officer

**Direct Reportin**g** Line**:
Head: Student Recruitment

**IIE MSA, **since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.

**The IIE MSA Ruimsig campus in Roodepoort **has a vacancy for an Admissions Officer.**

**Duties and Responsibilities**:
**Student Application & Admission Administration**
- Collaborates with the campus Student Recruitment team to generate student admissions related queries
- Follows up with the Student Recruitment team for missing student information in order to finalise all student admissions related queries
- Evaluates student admissions against the set admission criteria and communicates the appropriate outcomes
- Liaises with the campus Student Recruitment team during the admission evaluation process and assessment
- Escalates admission queries to the Admissions Manager
- Liaises with the campus Student Recruitment team on the management of admission waitlists
- Liaises with the campus Student Recruitment team on the management of declined admissions and expired offers and the issuing of new offers of study
- Documents management and issuance of appropriate admission letters
- Determines conditions associated with student admission and follows up on them thereafter
- Determines the eligibility of the admittees onto academic programmes
- Tracks student admissions through to registration
- Reports on admission progress to the Head: Student Recruitment & Sales Operations Manager (Distance & Admissions)
- Adheres to established service level agreements of the admissions process set by the organisation
- Works with the Finance department on finance related issues of admission
- Works with the Admissions Manager & Sales Operations Manager (Distance & Admissions) to ensure admission compliance for the campus
- Works with the Admissions Manager on national admission projects

**Student Registration Administration**
- Applies necessary holds on student accounts based on outstanding documentation or conditional admissions
- Verifies registrations against the admission criteria
- Responsible for completing all School of Education counselling documentation prior to admission approval to ensure students are registered for the correct FAL/diadactic modules. All counselling documents must be uploaded to the applicant profile before admission is approved
- Manages the new student transfer process in conjunction with Head: Student Recruitment, Marketing Assistants and other relevant stakeholder, and thereafter sends to the finance department for processing (from admission to registration)
- Processes new student SLP & NQP registrations as required by Head: Student Recruitment
- Checks the National Senior Certificate (NSC) exception reports on a weekly basis
- Follows up on all outstanding documentation and uploads once received
- Ensures compliance of international students from a document perspective
- Adheres to the International Student Policy/Procedure and updates reports regularly
- Re-audits all registration files in line with the stipulated deadline for the Data Verification Report
- Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF) qualifications, study visas and all conditional acceptance - including remarks, international Students and all outstanding documentation
- Tracks and monitors conditional admissions throughout the year such as Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined National Senior Certificate (NSC ) / study visas and all other ad hoc conditional admissions
- Adheres to the established service level agreements of the registration process set by the organisation

**Reports and Other**
- Responsible for training all new student recruitment staff and continuous upskilling of sales team as changes to admission criteria/processes occurs
- Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queries
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to new student admissions
- Performs other ad hoc administrative and/or reporting duties as and when required

**Competencies Required**:

- Superior interpersonal and communications skills
- Computer proficiency
- Planning skills
- Time management skills
- Deadline and results driven
- Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure

**Minimum Qualification Requirements**:

- Minimum of a