Account Payable Clerk

1 week ago

Cape Town, South Africa One&Only Cape Town Full time

Account Payable Clerk
(7202)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Set in the vibrant heart of Cape Town’s waterfront, surrounded by restaurants, shopping, art and entertainment; on the doorstep of Table Mountain; and within easy reach of spectacular beaches, national parks, and winelands; One&Only Cape Town is the ultimate curator of discovery, from active adventures, to mindful moments and exclusive, tailored experiences. The warm South African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion

**Job Summary**
- Reporting to the Assistant Financial Controller, for the day to day operations of Accounts Payables section and will be responsible for the timely and accurate payment of supplier invoices, proper recording of Accounts Payable transactions and ensures that expenses are properly allocated to the respective expense accounts.

**Key Duties and Responsibilities**
- Process invoices on a daily basis as received from Purchasing and all outlets
- Check and ensure that all invoices for processing and payment are duly supported by an approved requisition and approved purchase order.
- Ensure that information as per supplier invoice corresponds with the information as per the purchase order, goods received note and other supporting documents before processing for payment; and raises any discrepancies noted to the concerned sections/ departments/ persons.
- Ensure proper recording of Accounts Payable transactions and that expenses are properly allocated to the respective expense accounts.
- Ensure proper descriptions detailing the items are captured into People Soft from the invoice.
- Load new vendors to People Soft and submit to Assistant Financial Controller for approval with all relevant documentation.
- Coordinate timely and effectively with Purchasing, Receiving and Cost Control all purchase orders, invoices and receiving issues.
- Liaise with suppliers to ensure that invoice/payment issues are resolved on time.
- Investigate immediately past due invoices noted during payment processing to ensure that all unpaid past due invoices are given timely attention and that all payables are current.
- Reconcile supplier balances and sends out requests for Statement of Accounts (SOA) to suppliers on a monthly basis.
- Ensure that monthly expenses for goods/services received but not yet invoiced are accrued for via a general ledger journal and reversed in the following month.
- Check and ensures that the supplier information in People Soft is accurate at all times (i.e. Supplier Name, contact information, bank information, currency etc.)
- Prepare audit schedules related to Accounts Payable as requested by the external auditors.
- Prepare monthly reconciliation/schedule of Payable accounts and AP aging, Suppliers Prepayments, Purchases and other payable accounts; ensures that all payments processed are properly recorded in the books.
- Maintain full confidentiality over Resort Financial information

**Skills, Experience & Educational Requirements**
- Minimum of Matric
- Accounting knowledge and understanding
- Excellent reconciliation skills and ability to solve queries
- Tertiary education will be an advantage
- Excellent communication skills, both speaking and writing

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.

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