Payroll Officer

5 months ago

Cape Town, South Africa HotelJobs.co.za Full time

**SUMMARY**

Assume the primary day-to-day responsibility for planning, managing and controlling payroll-related activities within the properties. Ensure a smooth and streamlined payroll department, focussing on accuracy and integrity of the payroll department and the VIP system. Maintains payroll information by designing systems, directing the collection, calculation, and entering of data. Ensure compliance with applicable laws and payroll tax obligations.

**MINIMUM REQUIREMENTS**

**Qualifications**:

- Relevant HR Degree or Diploma
- Financial Diploma (Advantageous)

**Experience**:

- 2-3 years payroll processing experience
- HR experience advantageous
- Must be able to communicate at executive level
- Advanced MS Office knowledge
- Advanced Payroll Systems knowledge (SAGE VIP)
- Must have Psiber experience

**DUTIES AND RESPONSIBILITIES**

**Operations**:

- Integrity of new staff on VIP system
- Reviewing HR files received and ensuring all company requirements and statutory documents are in place before new employee is loaded on the payroll system.
- Reviewing all new starters captured on VIP by using a checklist to ensure information is accurate and as per HR File Processing of Payroll Information
- Processing of Payroll Information
- Ensure all managers submit their monthly payroll documents within stipulated deadline.
- Capture the information provided on VIP system.
- Capture all deductions relating to the relevant departments and employees.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
- Sending payroll reports to respective managers for approval
- Uploading final pay registers into the Bank, to be released by Financial Managers

**Payment of Staff**
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- Ensure all staff are paid within the agreed timeline and perform monthly payment reconciliations.
- Load Payments and reconcile advances.

**Statutory Requirements**
- Ensure all EMP201’s is reconciled monthly, uploaded into the SARS website and prepare for payment before the 7th of each month.
- Reconciling and loading the monthly pension fund contributions on the pension portal
- Submitting pension withdraw claims to ensure funds are paid out to staff.
- Reconcile all 3rd party transactions and ensure the payments are done before the 7th of the month.
- Balances the payroll accounts by resolving payroll discrepancies.
- Manage Labour Audits

**Controls**
- Complies with statutory requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on action required.
- Ensure all payslips are loaded onto ESS same day as payment.
- Monthly bank recon performed and signed off by Group Financial Manager

**ESS System**
- Maintain ESS groups to standard format.
- Custodian of ESS master file
- Guide and assist managers on how to use the ESS system.
- Using the workflow in progress report and following up the relevant managers to approve outstanding leave transactions.

**Leave Management**
- Ensure reports are send to managers for approval and handle additional queries.
- Ensure all Annual, Sick and Family Responsibility leave are linked to correct method to ensure correct monthly accrual.
- Ensure all paid-per-hour staff are linked to correct leave method as per set guideline, to ensure accurate accrual.

**Administration**:

- Perform Annual Leave Recons on request
- Ensure all new staff on VIP are linked to the ESS System
- ESS usernames and passwords to be distributed to relevant staff and managers
- Unblocking / Resetting user profiles and passwords on request
- Assist with preparing the payroll information to be included in the Annual Audit files as per Group Instructions received
- Provide assistance in resolving payroll related audit queries
- Follow up with managers regarding input sheets

**Human Resources**:

- Maintain a strong working relationships with, and have open and transparent communication between all members of the team
- Understands and applies all relevant legislation, policies, procedures and/or standards in situations that require standard interpretation.
- With guidance, applies legislation, policies, procedures and/or standards in situations presenting unique challenges.
- Suggests amendments to improve the effectiveness of internal policies, procedures and/or standards

**General**:

- Support the Group Financial Manager and CFO with any queries relating to payroll department

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