Imports and Exports Controller

4 days ago


Midrand, South Africa Famous Brands Full time

**Key Tasks and Responsibilities**
- Ensure status update reports are updated at all times
- Ensure that Imports and Exports operate within the legal requirements stipulated via SARB & SARS and shipments files are filed and stored as per Import and Export requirements
- Work closely with Procurement, Treasure and the International AP controller - aligning key requirements and responsibilities pertaining to Imports & Exports
- Lease with our Freight forwarder regarding project requirements, estimates, collection of consignment and define timelines
- Ensure documentation for all imports and exports are correctly processed through Customs - obtain relevant VOC’s if required

Imports:

- Communicate relevant documentation to Treasury in order to book forward cover on our Imports
- Assist procurement with listing of new item lines imported - in line with our company requirements
- Ability to provide an estimate landed costing on Import projects
- Ensure that we are aligned within Exchange control regulations and correct import documents are submitted to SARB via the International AP controller
- Continuous updating of the Imports Tracking schedule report and inform BU of ETA
- Ensure that the Warehouse Manager, Inventory Manager and supervisors are informed in advance of import container arrival
- Manage and oversee all import inspection request on arrival of the consignment in order to obtain release
- Obtain final import documents and pricing from the Freight forwarder in order to update the landed costing
- Ability to negotiate possible credits with Shipping line & Freight forwarder towards import consignments delayed
- Provide support to the International AP controller & Authorized Dealer (RMB) for any import documentation requested
- Understand al Import project requirements, define risk and provide guidance concerning Exchange control and Customs & Excise
- Manage in-country relationship with supplier and obtain all relevant import documentation required

Exports:

- Monitor and report on Foreign proceeds received as per Exchange control legislation
- Manage daily and report weekly on Inventory control for stock locations
- Ensure Exports picking progress is updated daily and communicated to relevant BU’s - Planning and Operations
- Monitor and manage exports staging capacity throughout peak periods, ensuring space availability for picking, inspections and loading to continue
- Monitor and report on shelf-life requirements
- Manage and report on consignment shortages / overs. Ensuring that the claim control sheet is updated, investigations executed within the time frames and corrective measurements taken according to EC & SA VAT Act legislations
- Understand the documentation requirements pertaining to the export of perishable shipments
- Monitor Debtors accounts closely and provide support to AR for releasing of foreign funds and allocating of payments
- Oversee and manage Government inspection requirements - ensuring that product labeling and specifications are adhered to

**Education, Experience and Skills**
- Knowledge and understanding of Exchange Control
- Familiar with Commercial terms and Marine Insurance
- Knowledge of Incoterms
- Familiar with all aspects of Road, Sea or Airfreight imports
- Meticulous attention to detail
- Ability to work under pressure and within tight timelines
- Ability to interpret a variety of instructions
- Good organizational skills
- Excellent interpersonal skills
- Excellent time management skills
- Customer service orientate
- 2-3 years experience in Imports & Exports Administration
- Understanding of Exchange Control and timelines (SARB)
- Familiar with all aspects of Importing - VAT & Importing, Customs & Excise, Port & Plant Health and Department of Agriculture
- Minimum Matric/Grade 12



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