Facilities Coordinator

6 months ago

Sandton, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

**Direct Reporting Line**:
Campus Head

**Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

**The IIE Varsity College, Sandton Campus has a vacancy for a Facilities Co-ordinator.**

**Duties and Responsibilities**:
**Building Maintenance and Venue Set Ups**
- Performs regular inspections to assess campus maintenance needs.
- Takes ownership of the campus asset tagging for the asset register.
- Compiles a maintenance plan based on maintenance requirements and priorities.
- Receives maintenance requests from the relevant stakeholders and assesses the issues and requests raised and determines an appropriate course of corrective action.
- Schedules maintenance work that needs to be done and inspects the completed work to ensure that it was done to the required standard.
- Performs proactive maintenance to prevent damage and wear and tear occurring to campus grounds and buildings.
- Logs and prioritises issues raised and provides a date / time that it will be addressed.
- Arranges and manages the process of lecture room or facility set ups for lectures and functions etc.
- Completes and submits purchase orders for maintenance costs.
- Compiles the weekly report detailing maintenance carried out or any issues that may have occurred during the reporting period.

**Oversight of External Service Providers**
- Sources Service providers for specific campus maintenance, security and hygiene needs and negotiates the required Service Level Agreements (SLA's) with the selected Service Providers in collaboration with management.
- Checks all Service Providers health and safety compliance and manages non-compliance.
- Supervises all external service providers to ensure that they are meeting the agreed SLA requirements, including but not limited to: Security, Canteen, Landscaping, Cleaners, Hygiene, Ad Hoc - Air Conditioners, Surveillance Cameras etc.
- Monitors service providers SLA's on an on-going basis and addresses any non-compliance directly with the relevant service provider management member/s.
- Schedules preventative maintenance provided by service providers.
- Oversees onsite building, renovations and changes to layouts as provided by service providers.

**Environmental, Health and Safety (EHS)**
- Ensures that fire equipment is maintained in line with safety regulations and requirements.
- Performs weekly, monthly and quarterly inspections in line with Group Policies and Procedures and legislative requirements.
- Receives and reviews all campus incident reports and sends them to the National Business Development Manager detailing what happened and how it was dealt with including any action taken to address any risks identified if applicable.
- Schedules maintenance for cameras and alarm systems to ensure that these systems are always in good working order.
- Tests alarms monthly in line with insurance compliance requirements.
- Holds the role of the campus Environmental Health and Safety (EHS) representative and manages the EHS file for the campus in line with Group Policies and Procedures and legislative requirements.
- Receives daily lock up report once check lists has been done, e.g. ensuring all lights are off, air conditioners off, checklist adhered to every night.
- Oversees all campus EHS audits and ensures that the audit results are maintained at the highest levels.
- Reviews and tracks EHS committee training requirements on an ongoing basis to ensure that there are always trained committee members available on campus and arranges training for committee members with registered training service providers as and when required.
- Ensures compliance with all EHS policies and procedures on campus and performs all EHS reporting duties.
- Oversees the campus EHS Committee, compiles all EHS committee meeting agendas and action reports and ensures that the committee members all perform the duties required of them.

**Competencies required**:

- Problem Solving
- Leadership
- Planning
- Organising
- Analytical
- Communication
- Interpersonal

**Minimum Qualification Requirements**:

- Minimum of a National Certificate / Occupational Certificate Level 4 / Grade 12 (NQF Level 4).
- Higher Certificate / Occupational Certificate Level 5 in Project Management (NQF Level 5) - advantageous.

**Work Experience Requirements**:

- Minimum of 3 years Facilities experience.

**Special Requirement**:

- Driver's License.

**The IIE's Varsity College **is an Equal Opportunity Employer. However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

  • Facilities Coordinator

    2 months ago

    Sandton, South Africa Coca-Cola Beverages Africa Full time

    Coca-Cola Beverages South Africa (CCBSA) has an exciting opportunity in our  Manufacturing department. We are looking for talented individual with relevant skills and experience for an Facilities Coordinator role, which is based in Midrand. The successful candidate will report directly to the Facilities Manager.Key Purpose StatementTo support the management...

  • After Hours Facilities Coordinator

    6 months ago

    Sandton, South Africa Ability Recruitment Full time

    We are seeking a dedicated and experienced After Hours Facilities Coordinator to join our Estate Management team in Bryanston. The After Hours Facilities Coordinator will play a critical role in addressing maintenance-related queries and ensuring the smooth operation of our facilities during evening hours. **Hours: 17h00 to 23h00...

  • Facilities Coordinator

    3 weeks ago

    Sandton, South Africa Neptune Full time

    Eduvos, a leading educational institution, is looking for a highly skilled Facilities Administrator to join its team at the Vanderbijlpark campus on a permanent basis.Type of Position:PermanentThe Role:To provide exceptional administrative support to the Campus Facilities team, ensuring seamless service delivery and striving for operational excellence.About...

  • Facilities Management Coordinator

    3 weeks ago

    Sandton, South Africa Placement Point Full time

    Job OpportunityWe are seeking a highly skilled Facilities Management Coordinator to join our team at Placement Point.Company Overview: Our company is a well-established player in the industry, and we are looking for someone who can help us deliver exceptional results.Salary: The successful candidate can expect a salary of R250,000 - R300,000 per annum,...

  • Facilities Manager

    6 months ago

    Sandton, South Africa Core Group Full time

    The iStore Head office in Sandton is looking for a seasoned Facilities Manager with a keen eye for detail and a passion for ensuring the safety and well-being of others. **Key Responsibilities**: - Implement and maintain comprehensive health, safety, environment, and quality protocols to safeguard the well-being of employees and visitors within our...

  • Facilities Administrator

    2 months ago

    Sandton, South Africa Sectional Title Solutions Full time

    **Roles and responsibilities** - Assist in conducting routine inspections and checks of the office building, equipment, and appliances to identify repair and maintenance needs, ensuring optimal functioning of all facilities. - Ensure vendors and suppliers deliver correct items according to service agreements. - Maintain high standards of cleaning, hygiene,...

  • Group Facilities Manager

    3 months ago

    Sandton, South Africa Central Energy Fund Full time

    The Group Facilities Manager is responsible for managing the physical workspaces across CEF SOC and focuses on ensuring that facilities operate efficiently and aligns with regulatory and corporate standards. **REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE** - Minimum 9 years in facilities management/ administration function of which 3 -5 years must be at...

  • Facilities Manager

    6 months ago

    Sandton, South Africa J Smith Collier & Associates Full time

    This is a cash management processes company based in Sandton where you will look after 2 offices and offer support to regional s from time to time.Your duties will insole office administration,Procurement and supplier management, maintenance,workplace security,workplace communication,event coordination,health and safety,building management. Matric diploma...

  • Facilities Administration Manager

    6 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Facilities Admin Manager**: **Primary Purpose of the Job**: **To ensure the effective and efficient running, management, and operations with reference to facilities administration.**: **Key Performance Areas (KPA’s)**: - Efficient management of the job-work-order-invoice process flow. - Conduct monthly meetings with the administrative hub team. - Foster...

  • Facilities Manager

    4 months ago

    Sandton, South Africa Excellerate JHI Full time

    **Who we are** We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and...

  • Facilities Manager

    3 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Facilities Manager** **Responsible for**: *** The Facilities Manager is responsible for establishing work procedures and processes for the all technical, soft services and business support functions. The incumbent will also assume overall accountability for planning, scheduling, monitoring and executing all maintenance related aspects, building...

  • Facilities Manager

    6 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Facilities Manager** **Responsible for**: The Facilities Manager is responsible for establishing work procedures and processes for the all technical, soft services and business support functions. The incumbent will also assume overall accountability for planning, scheduling, monitoring and executing all maintenance related aspects, building information...

  • Facilities Manager: Jg: 11/12: Sls: Facilities:

    4 weeks ago

    Sandton, South Africa Sanlam Full time

    **Who are we?** Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides...

  • Sustainability Operations Coordinator

    3 weeks ago

    Sandton, South Africa Neptune Full time

    Coca-Cola Beverages South Africa (CCBSA) is a leading beverage company that prides itself on delivering quality products to its customers.Estimated Salary: R 400,000 - R 600,000 per annumWe are currently seeking a highly skilled and motivated Facilities Coordinator to join our team in Midrand. As a key member of the facilities management team, you will play...

  • Facilities Manager

    6 months ago

    Sandton, South Africa Ability Recruitment Full time

    The main purpose of this position is to handle the inspection of buildings, management and control of service - and maintenance contractors, management and control of tenant installations and execution of building relevant activities as predetermined by Property Manager and Centre Manager. **REQUIREMENTS**: - A minimum of 3 years’ experience in...

  • Senior Facilities Manager

    4 months ago

    Sandton, South Africa Broll Property Group Full time

    The Senior Facilities Manager will be responsible to review, create and manage systems, projects, programs and contractors to ensure that the facility services support the business goals and objectives of the company. Responsible for the day to day management and supervision of all Facilities Management services, including general Administration, Servicing,...

  • Retirement Village Housing Coordinator

    4 weeks ago

    Sandton, South Africa TOTALCARE PEOPLE® SOLUTIONS Full time

    The role supports the Retirement Village Housing management function.  It provides statutory support in terms of meeting coordination and administration as well as general estate related administration. The operational activities include venue and facility coordination for functions/activities as well as coordination and administration of the maintenance...

  • Housing and Operations Coordinator

    4 weeks ago

    Sandton, South Africa TOTALCARE PEOPLE® SOLUTIONS Full time

    TotalCare People® Solutions is seeking an experienced Housing and Operations Coordinator to join our team. As a key member of our Retirement Village Housing management function, you will play a vital role in supporting the smooth operation of our facilities.About the RoleWe are looking for a highly organized and detail-oriented individual with excellent...

  • Administrative Support Coordinator

    3 weeks ago

    Sandton, South Africa Neptune Full time

    Eduvos is seeking a skilled Administrative Support Coordinator to join our Vanderbijlpark campus on a permanent basis.Type of Position:Permanent The Role:To provide exceptional administrative support to the Campus Facilities team, driving service delivery excellence at Eduvos.Salary and Benefits:We offer a competitive salary range of R250,000 - R350,000 per...

  • Facilities Manager

    6 months ago

    Sandton, South Africa Growthpoint Properties Full time

    Job Title and Job Grade Facilities Manager Job grade: D1 Job Purpose The purpose of this position is to manage multiple strategic functions of building operations and maintenance of facilities. Role Location The Place, 1 Sandton Drive, Sandton (Santon and Surrounds Portfolio). Reporting Manager The Facilities Manager reports to the Portfolio...