Sales & Finance Administrator

3 weeks ago

Helderberg, South Africa Merand Corbett & Associates Full time

Western Cape, Helderberg

Provide a full sales and finance administrator function to the company.

**KEY PERFORMANCE AREA:

- **

SALES ADMINISTRATION
- Complete Customer Quotations as requested by the Director.

Understand and master the Installation & Transport calculation for quotes.
- Responsible for Stock movement on Evolution.
- Manage Proforma Invoices.

Always ensure that the correct company info is on documents that are distributed externally.
- Publish Inventory report and ensure numbers are correct (if needed count high value items weekly).
- Administer sales forecast report as needed by the Directors.
- Prepare and publish Weekly quotes and orders recon / management report.

ACCOUNTING ADMINISTRATION
- (1) Age analysis for Debtors
- (2) Stock recons and journals
- (3) Sales analysis as needed
- (4) Originate Procurement requisitions
- (5) Manage Purchase Orders as needed
- (6) Request statements from Suppliers
- (7) Reconcile statements to invoices etc.
- (8) Prepare payment packs for Directors and Finance
- (9) Assist Directors and Finance with month-end close off.
- Lead periodic stock counting process: Prepare for count, follow best practice process, administer count and variance investigation in partnership with Stock Controller.
- Provide Directors and Management with any summaries and reports as needed.

Ensure these are prepared accurately, content is validated and supplied on time.

GENERAL ADMINISTRATION
- (1) Maintain Filing System
- (2) Smooth running of office - Printer in working order / manager supplies; Ensure cleaning is done; Buying cleaning materials; Ensure drinking water supply
- (3) Manage the ordering and stock control for unique accessories & spares
- Manage Reception / Prepare for customer visits / Answer phones. Respond to queries and work productively with staff as ONE TEAM.
- Execute Tele-Sales as directed by the Directors.

**CANDIDATE PROFILE**:

- Minimum of 5 years’ experience on Evolution; Outlook and Microsoft Word/PowerPoint/Excel.
- Minimum of 5 years’ experience on Evolution Accounting System.
- Working knowledge of procurement; stock movement.
- Good telephone skills, customer communication skills, and ability to potentially engage in telephone sales.
- Strong admin skills and ability to follow up on progress on customer orders & communicate status to Directors and potentially Customers.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
- For more information please contact:

- Carin Walters

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