Coordinator: Immigration Support

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
**Main purpose of the role**:
The incumbent's primary role is to provide immigration support to new and current international students and to provide support and guidance to international students with regards to South African medical cover membership. On secondary level, the incumbent will support the Senior Coordinator: International Services regarding immigration issues relating to international staff.

**a) Immigration Support**
- Acting as institutional point of contact for liaising with the Department of Home Affairs, VFS Cape Town and SA Missions abroad regarding temporary residence visa matters for students;
- Keeping updated about temporary residence visa requirements and processes and disseminating information pertaining to the Immigration Act to all international students;

**Undertaking, on behalf of the Stellenbosch University, to be the supporting contact with the Director-General of Home Affairs**:

- Assisting with ensuring that the passports of international students remain valid for the duration of their degree programme;
- Assisting in informing the Director-General should international students not comply with any provisions of the Immigration Act or conditions of their visas; Assisting in informing the Director-General about any changes in the conditions of visas;
- Assisting in informing the Director-General upon the termination of studies.
- Assisting with the approval of travel documents for ad hoc payments to international students.

**b) Temporary Resident Visa Support for international students at SU**

**Continuously liaising with postgraduate and undergraduate admissions to stay abreast of all international admissions**:

- Copy of passport or updating new passport;
- Copy of visa or visa renewal information;
- Application reference number;
- Communication with DHA, should the registration status of the international student change - i.e., discontinuation of studies, graduating, or degree changes.

**Assisting students with**:

- Requesting undertaking letters or letters of continuation;
- Issuing visa letters to outgoing students travelling abroad for conferences;

**c) Medical cover support**
- Assisting with updating and maintaining a register of all valid medical cover information;
- Liaising with student fees for the request to make payments of medical cover from the student account to the medical provider.

**d) Pre-registration**
- Assisting with pre-registration of all international students to verify their immigration documentation and fees before academic registration;
- Accurately capturing, validating and correcting data inputs.

**e) Relationship Management**
- Building and maintaining effective relationships with faculty officers within the Registrar's Division at SU;
- Building and maintaining effective relationships with DHA;
- Attending relevant information sessions, meetings, conferences, etc. pertaining to immigration and medical cover issues;
- Escalating any concerns to the Senior Coordinator: International Services Unit or senior management;

**Hoofdoel van die pos**:
Die posbekleër se primêre rol is om immigrasie-ondersteuning aan nuwe en huidige internasionale studente te verskaf en om ondersteuning en leiding aan internasionale studente te verskaf met betrekking tot Suid-Afrikaanse mediese dekking-lidmaatskap. Op sekondêre vlak sal die posbekleër ondersteuning gee aan die Senior Koördineerder: Internasionale Dienste ten op sigte van immigrasie-aangeleenthede van internasionale personeel.

**a) Immigrasie-ondersteuning**
- Tree op as institusionele kontakpunt vir skakeling met die Departement van Binnelandse Sake, VFS Kaapstad en SA Sendinge in die buiteland oor tydelike verblyfvisumaangeleenthede vir studente;
- Bly op hoogte van vereistes en prosesse vir tydelike verblyfvisums en versprei inligting rakende die Immigrasiewet aan alle internasionale studente;

**Onderneem om namens die Universiteit Stellenbosch die ondersteunende kontak met die Direkteur-generaal van Binnelandse Sake te wees**:

- Hulpverlening om te verseker dat die paspoorte van internasionale studente geldig bly vir die duur van hul graadprogram;
- Hulpverlening om die Direkteur-generaal in te lig indien internasionale studente nie aan enige bepalings van die Immigrasiewet of voorwaardes van hul visums voldoen nie;
- Hulpverlening om die Direkteur-generaal in te lig oor enige veranderinge in die voorwaardes van visums;
- Hulpverlening om die Direkteur-generaal in te lig oor die beëindiging van studies.
- Rekordhouding van tydelike verblyfvisums, hangende sake en tydlyne vir aansoektydraamwerke wat betrekking het op verskeie lande;
- Hulpverlening met goedkeuring van reisdokumente vir ad hoc-betalings aan internasionale studente.

**b) Tydelike Residensiële Visum-ondersteuning aan internasionale studente aan die US**

**Skakel deurlopend met nagraadse en voorgraadse toelatings om op hoogte te bly van alle internasionale toelatings**:

- In verband met die visumaanso

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