Coordinator: Incoming Semester Mobility

5 months ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Coordinating and conducting the academic administrative processes for the incoming semester mobility students;
- Facilitating and presenting academic orientation sessions during Welcome and Orientation Week;
- Coordination and administration of the admission and registration of incoming semester mobility students;
- Providing ongoing advice and support to incoming semester students, from pre-arrival preparation and, while on-campus, for the duration of their studies at Stellenbosch University;
- Preparing and dispatching academic transcript documents;
- Facilitating check-in and feedback sessions to contribute to success and wellness in collaboration with the Programme Manager: Semester Mobility;
- Continued student advising, including solving credit load problems, or selecting alternative courses, until registration;
- Mentoring, delegation and task supervision for student interns;
- Representing SU International mobility programmes through on-campus and virtual study abroad fairs to recruit international semester mobility students to SU;
- Liaising with Stellenbosch University International's Housing, Student Life and Immigration services;
- Contributing to and taking part in general SU International activities to support internationalisation at an institutional level at Stellenbosch University.
- Koördinering en uitvoering van die akademiese administratiewe prosesse vir inkomende semester mobiliteitstudente;
- Fasiliteer en bied akademiese oriënteringsessies gedurende die Verwelkoming
- en Oriënteringsweek aan;
- Skakel met vennoot-universiteite en akademiese departemente by die Universiteit Stellenbosch oor kursusaansoeke en -goedkeuring;
- Koördineer en behartig die toelatings
- en registrasie-administrasie van inkomende semester mobiliteitstudente;
- Voorsien deurlopende advies en steun aan inkomende semesterstudente, met inbegrip van voorbereiding voor hulle aankoms op Stellenbosch en bystand vir die volle duur van hulle studie op kampus;
- Behartig die voorbereiding en verspreiding van akademiese transkripdokumente;
- Fasiliteer monitering
- en terugvoer-sessies in samewerking met die Programbestuurder: Semestermobiliteit om tot sukses en welstand by te dra;
- Voorsien deurlopende raad aan studente tot en met registrasie, soos om kwessies met kursuskrediete op te los, of bystand te bied met die keuse van alternatiewe kursusse;
- Dien as mentor vir studente-interns, delegeer en hou toesig oor hul taakuitvoering;
- Verteenwoordig US Internasionaal se mobiliteitsprogramme by kampus
- én virtuele tentoonstellings van buitelandse studiegeleenthede om internasionale semester mobiliteitstudente vir die US te werf;
- Skakel met US Internasionaal se Behuising, Studentelewe en Immigrasie diensplatforms;
- Dra by tot en neem deel aan algemene aktiwiteite van US Internasionaal om internasionalisering op 'n institusionele vlak by die Universiteit Stellenbosch te ondersteun.

Job Requirements/Pos Vereistes
- Bachelor's degree;
- At least three years' administrative work experience in international education or higher education;
- Knowledge of how the processes behind course offerings and admission requirements work in a higher education institution;
- Strong, systematic organisational skills and the ability to work as part of a team and under pressure;
- Proven ability to work with large groups and speak in front of people;
- Relevant experience in project and event management;
- The ability to take initiative, exercise judgement, solve problems and work accurately and in a timely manner with mínimal supervision;
- Attention to detail, the ability to manage large quantities of information, and excellent time management skills;
- Strong interpersonal as well as verbal and written communication skills;
- Proven computer proficiency (MS Word, Excel, Outlook, the internet).
- Baccalaureusgraad;
- Minstens drie jaar se administratiewe werkservaring in internasionale onderwys of hoëronderwys;
- Kennis van die werking van steunprosesse vir kursusaanbiedinge sowel as toelatingsvereistes by 'n hoëronderwysinstelling;
- Sterk, stelselmatige organisasievaardighede, en die vermoë om in 'n span en onder druk te werk;
- Bewese vermoë om met groot groepe te werk en voor mense te praat;
- Toepaslike ervaring in projek
- en geleentheidsbestuur;
- Die vermoë om inisiatief te neem, oordeel aan die dag te lê, probleme op te los en akkuraat te werk binne 'n beperkte tyd en met mínimale toesig;
- Aandag aan detail, die vermoë om groot hoeveelhede inligting te bestuur, en uitstekende tydsbestuursvaardighede;
- Sterk interpersoonlike, asook mondelinge en skriftelike kommunikasievaardighede;
- Bewese rekenaarvaardigheid (MS Word, Excel, Outlook, die internet).

Recommendation/Aanbeveling
- Experience in administrative support in a higher education environment;
- Familiarity with the University's administrative and financial systems;
- Knowledge of student support services on campus;
- Foreign language compet

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