Project Commercial Administrator
4 days ago
We are SGS – the world's leading testing, inspection and certification company.
We are recognized as the global benchmark for sustainability, quality and integrity.
Our 97,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. SGS Matrolab is seeking to fulfil a key role in the Pretoria Civil Engineering Laboratory.
The role requires the incumbent to perform business administrative duties to provide assistance to Industrial management, operations, technical staff, and customers. The ideal candidate for this position will be disciplined, treat colleagues and management with respect, be deadline & revenue driven, and possess enough energy and passion to maintain good staff relationships.
A successful career in delivering performance against agreed strategic objectives and ultimately ensuring that all quality and testing methods are observed, and any deviation is reported without delay.
Job DescriptionPrimary Job Responsibilities
Reporting to the relevant Laboratory Manager, the incumbent is expected to:
- General
Perform any reasonable tasks as assigned by the direct line manager. - Administration
CRS coordination – coordination of inspection and testing activities. - Business Procurement Administration
Ensure Preferred Suppliers are used.
Purchase Requests.
Receiving of services / goods.
Order follow-up. - Business Support
Apply Procurement policies and procedures.
Petty Cash to be done in line with SGS procedures and submitted timeously.
Liaison with customers via telephone or email.
Ensure all messages are conveyed to relevant people.
Adhoc administration duties required by the line manager.
Travel arrangements for manager / Technicians etc.
Filing and maintenance of filing system. - Finance (If Required)
Request new customer accounts be opened.
Raise and follow-up on Purchase Orders.
Arrange and follow-up payment for CBD or COD suppliers.
Providing instructions to Finance for invoicing.
Feeding information to Finance as and when required.
Ensure accurate and timeous frontloading, if and when required.
Process and submit claims as per company procedure within deadlines. - Sample handling and distribution of results
Ensure prompt and efficient handling of samples as trained and per applicable procedure.
Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / line Manager.
Preparation of test reports, emailing of results to customers, manual and electronic filing of job and/or test report. - Quality & Health & Safety System
Adhere to all quality and safety requirements of the SGS management system.
Actively participate in safety-related activities.
Always wear appropriate protective clothing.
Adhere to all relevant HSE procedures and protocols.
Keep workplace and equipment neat and tidy.
Report deviations and communicate instructions to improve and maintain the quality system.
Provide SHE administrative and other duties if appointed. - HR Support Function
Prepare and submit timesheet within the required timeframe.
Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
Feed information to HRBP in terms of disciplinary issues in a timeous manner.
Prepare and submit timesheets timeously.
Process leave records, if assigned as leave impersonator.
Qualification and Experience
Education: Grade 12 or Relevant post-matric qualification.
Language: High proficiency in English (Read, write, speak). Proficiency in local vernacular would be advantageous (Read, write, speak).
Excellent computer literacy in Word, Excel, Outlook, PowerPoint.
Knowledge of quality management systems.
5 years administration experience.
Knowledge of process flow within a professional environment.
Attention to detail and accuracy.
Excellent interpersonal skills towards colleagues, customers, and suppliers.
Well organized and able to plan.
High level of initiative and self-motivation.
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