Remote Executive Assistant to the CEO in the Entertainment Industry

4 days ago

Bloemfontein, Orange Free State, South Africa Atlas Assistants Full time

Be the Ultimate Right Hand to a High Impact CEO

Are you a seasoned Executive Assistant looking to partner with a dynamic executive in the entertainment industry? This is your chance to join a team that drives global impact while showcasing your expertise in organization, communication, and leadership support.

This role isn't just about assisting; it's about becoming the trusted strategic partner to a CEO managing a team of 25 professionals and working directly with global stakeholders.

Why This Role Matters

As an Executive Assistant to this private client, you'll be integral to transforming their vision into actionable results. Your contributions will directly impact the growth of the organization while ensuring the CEO can focus on high-priority objectives.

Who We Are

This position is part of Atlas Assistants, a community redefining excellence in executive support.

What makes Atlas unique

  • Structured Success: We've empowered over 100 clients through our proven Atlas Executive Management System (EMS).
  • Supportive Community: Join a global network of like-minded professionals committed to personal and professional growth.
  • Career Development: We invest in your long-term success with mentorship, advanced training, and clear pathways for growth.
  • Values-Driven Culture: Our community thrives on accountability, growth, diversity, and inclusion, with 80% of our team members hailing from 20 countries worldwide.

At Atlas, you'll be equipped to thrive while making a tangible impact on the lives and businesses of entrepreneurial leaders.

About the Role

You will partner directly with the CEO in the entertainment industry, overseeing operations, fostering team alignment, and driving organizational efficiency. This role demands an experienced EA with a deep understanding of executive workflows and an ability to support both professional and personal responsibilities.

Key Requirements (Non-Negotiable)

This role is tailored for seasoned professionals with the following qualifications:

  • EA Experience: A minimum of 2 years of hands-on experience as an Executive Assistant (not in adjacent roles such as project coordination or general administration).
  • Preferred: Demonstrated ability to support executives directly responsible for managing teams of 25 members.
    • Business Experience: Prior experience in high-paced startup and/or fully remote environments.
      • Communication Excellence: Flawless English proficiency (verbal and written). Ability to synthesize complex information into clear actionable insights.
        • Time Zone Flexibility: Availability to work within Pacific Standard Time (PST), aligning with the CEO's schedule:

Start your day at 6-7 AM PST.

Be available for key team meetings often scheduled in the mornings while also maintaining flexibility for late-afternoon responsibilities.

If you don't meet these specific criteria, we encourage you to explore our General EA Role where experience and time zone requirements are more flexible. The link to the job description is here.

What You'll Do

  • Strategic Calendar Management: Prioritize and manage professional and personal schedules to optimize productivity.
  • Inbox Ownership: Process, prioritize, and respond to communications seamlessly, reducing executive inbox time to under an hour daily.
  • Meeting Coordination: Prepare agendas, capture actionable items, and ensure the CEO is informed and prepared.
  • Team Support: Liaise with a 25-member team including department heads in sales, operations, and finance, ensuring smooth communication and alignment.
  • Travel and Event Coordination: Manage bookings, secure tickets, and organize professional and personal events.
  • Second Brain: Serve as the CEO's strategic partner, anticipating needs and driving efficiencies across their personal and professional responsibilities.

Is This Role for You

This role is for exceptional candidates who meet the following criteria:

  • Proven experience as an EA/PA to CEO(s) in dynamic, fast-paced environments.
  • Remote startup experience: Comfort with adapting to evolving structures and processes.
  • Personal support expertise: Skilled in managing personal tasks such as event planning, ticket sourcing, and more.
  • Demonstrated ability to work directly with business owners or entrepreneurs, ideally those managing teams in the US.
  • Exceptional organizational skills with a focus on proactivity and problem-solving.

If you don't meet these specific criteria, we encourage you to explore our General EA Role where experience requirements are more flexible. The link to the job description is here.

Perks That Set Us Apart

  • Competitive Compensation: $1500-$2500 per month based on experience.
  • Flexible Remote Work: Operate from anywhere while collaborating with a global team.
  • Comprehensive Training: Access our proprietary Atlas EMS Certification, an 11-system framework for optimizing executive support.
  • Supportive Community: Biweekly mentorship sessions, advanced skills training, and access to office hours for guidance.
  • Work-Life Balance: Enjoy 10 paid days off, unlimited sick leave, and 7 holidays annually.

Key Skills

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