Procurement and Accounts Administrator

5 days ago

Germiston, South Africa Marvel Placement Consultants Full time
Minimum Requirements:
  • Matric.
  • Previous exposure within procurement/buying would be a bonus.
  • Possessing a minimum of 3 years of relevant experience in accounts payable, accounts receivable, and inventory control.
  • Strong proficiency in Microsoft Office Word, Outlook, and Excel.
  • Familiarity with accounting software such as Pastel or QuickBooks.
  • Excellent organisational and time-management skills.
  • Essential: Able to read and interpret construction drawings/plans.
Roles and Responsibilities:
Accounts Payable and Receivable:
  • Issue estimates and invoices to customers promptly.
  • Send monthly statements to customers.
  • Process supplier invoices daily according to procedures and hand slips to relevant personnel.
  • Issue purchase orders to suppliers, including those requested by technicians and for spare parts and machinery.
  • Ensure accurate recording of all bank transactions in QuickBooks by the 9th of each month.
  • Reconcile petty cash and bank statements monthly according to established procedures.
Stock Inventory Controller:
  • Record stock transactions in the system.
  • Maintain correct stock levels.
  • Coordinate and delegate physical stock counts.
  • Manage the fixed asset registry.
Payment Management:
  • Manage cash withdrawals and reimbursements.
  • Review and submit payment sheets by specified deadlines.
  • Reconcile petty cash monthly and obtain necessary approvals.
Company VAT:
  • Assist in processing bank statements and follow up on missing invoices.
  • Coordinate with the accountant to collect reconciled bank statements.
  • Submit all necessary documentation for VAT processing.
  • Ensure timely submission of VAT payments to avoid penalties.
Financial Reporting:
  • Prepare and update monthly reports for meetings.
  • Review reports received from relevant departments.
  • Provide additional financial information as requested.
ServCraft (Online Jobcard Portal):
  • Assist in system maintenance and updates.
  • Manage client database and updates as required.
Infinity (Online Task Management Software):
  • Monitor and respond to quotation and order requests.
  • Track parts and machine orders, ensuring timely communication with technicians and customers.
Human Resources:
  • Manage leave applications and tracker.
  • Ensure timely payment of PAYE and WCC.
  • Organise staff training sessions.
General Administration:
  • Respond to emails and customer queries promptly.
  • Manage deadlines effectively and delegate tasks when necessary.
Marketing (on an Ad Hoc basis):
  • Review and upload company newsletter content.
  • Coordinate the ordering of printed media.
  • Assist in organising expos, events, and advertisements.
  • Coordinate website maintenance through the IT Company.

Closing Date:
Submissions for this vacancy will close on 9 July 2024, however, you will still have the opportunity to submit your CV for this position till 31 July 2024.

Please Note:
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".

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