Accounts Payable/ Accounts Receivable Clerk

2 weeks ago

Germiston, South Africa Marvel Placement Consultants Full time

**Accounts Payable/ Accounts Receivable Clerk**

**Minimum Requirements**:

- Matric.
- Previous exposure within procurement/buying would be a bonus.
- Possessing a minimum of 3 years of relevant experience in accounts payable, accounts receivable, and inventory control.
- Strong proficiency in Microsoft Office Word, Outlook, and Excel.
- Familiarity with accounting software such as Pastel.
- Excellent organisational and time-management skills.

**Roles and Responsibilities**:
**Accounts Payable and Receivable**:

- Issue estimates and invoices to customers promptly.
- Send monthly statements to customers.
- Process supplier invoices daily according to procedures and hand slips to relevant personnel.
- Issue purchase orders to suppliers, including those requested by technicians and for spare parts and machinery.
- Ensure accurate recording of all bank transactions in QuickBooks by the 9th of each month.
- Reconcile petty cash and bank statements monthly according to established procedures.

**Stock Inventory Controller**:

- Record stock transactions in the system.
- Maintain correct stock levels.
- Coordinate and delegate physical stock counts.
- Manage the fixed asset registry.

**Payment Management**:

- Manage cash withdrawals and reimbursements.
- Review and submit payment sheets by specified deadlines.
- Reconcile petty cash monthly and obtain necessary approvals.

**Company VAT**:

- Assist in processing bank statements and follow up on missing invoices.
- Coordinate with the accountant to collect reconciled bank statements.
- Submit all necessary documentation for VAT processing.
- Ensure timely submission of VAT payments to avoid penalties.

**Financial Reporting**:

- Prepare and update monthly reports for meetings.
- Review reports received from relevant departments.
- Provide additional financial information as requested.

**ServCraft (Online Jobcard Portal)**:

- Assist in system maintenance and updates.
- Manage client database and updates as required.

**Infinity (Online Task Management Software)**:

- Monitor and respond to quotation and order requests.
- Track parts and machine orders, ensuring timely communication with technicians and customers.

**Human Resources**:

- Ensure timely payment of PAYE and WCC.
- Organise staff training sessions.

**General Administration**:

- Manage deadlines effectively and delegate tasks when necessary.

**Marketing (on an Ad Hoc basis)**:

- Review and upload company newsletter content.
- Coordinate the ordering of printed media.
- Assist in organising expos, events, and advertisements.
- Coordinate website maintenance through the IT Company.

For more information please contact:
**Consultant ZS

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