Senior Operations And Administration Coordinator

3 weeks ago

Cape Town, South Africa Conservation International Full time

Position Summary Senior Operations and Administration Coordinator – Nature Finance Africa. Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and people. The role is based in Cape Town, South Africa and supports the new initiative to close the finance gap for conservation and protected areas across Africa. The coordinator provides critical administrative, financial and HR support to ensure efficient delivery and compliance across projects. Responsibilities Serve as the primary resource for operational matters on the program and within the Nature Finance department, ensuring services run efficiently and in alignment with CI and CSA policies. Educate and support staff in applying operational procedures and resolving queries. Coordinate onboarding processes and manage HR documentation. Oversee financial transactions, including purchase orders, reimbursements, reclasses, and expense tracking. Maintain accurate project data in CI's management systems and generate reports as needed. Review time reporting and collaborate with payroll to ensure correct coding and adjustments. Organize travel logistics and process related expense reports. Maintain organized filing systems and track contracts and donor agreements for compliance. Provide logistical support for internal meetings and external events. Liaise with IT to resolve departmental tech issues. Perform other related duties as assigned. Working Conditions Up to 10% travel annually. Flexible working hours will be discussed during the interview process, aligned with the requirement to be available to work across time zones. This is a fixed‑term assignment, expected to last 2 years initially, with potential for extension, based on performance and funding. Qualifications Bachelor's degree or three-year tertiary qualification in Business Administration, Finance, Human Resources, or a related field, or equivalent. 2 to 4 years of relevant experience in operations, administration, or finance. Strong interpersonal skills and sound judgment. Excellent organizational skills and attention to detail. Ability to multitask in a fast‑paced environment. Strong verbal and written communication skills in English. Discretion in handling personnel and financial matters. Proficiency in MS Office and ability to learn new systems quickly. Advanced PowerPoint, Word, and Excel skills. Preferred Qualifications Experience working in both a for-profit/corporate and a nonprofit or donor‑funded environment. Experience supporting a complex, multiyear program of work. Experience in a consulting environment. To apply for this position please submit a resume and cover letter. Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone. #J-18808-Ljbffr

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