Operations Coordinator

3 weeks ago

Cape Town, South Africa KBS Electrical Contractors Full time

KBS Electrical Contractors is a compliance coordination company based in Bothasig. We manage electrical compliance inspections and work closely with specialist subcontractors across trades. Our director will be transitioning into a strategic back‑end operational role, focusing on the business’ regulatory compliance, systems development and long‑term growth. To support this shift, we are restructuring to appoint a strong Operations Coordinator who can confidently manage the day‑to‑day administrative, scheduling and client‑facing operations of the business. About the Role This is a central coordination role, not basic admin. You will be the main contact for clients, colleagues and subcontractors, responsible for ensuring inspections, communication, invoicing and compliance documents are completed accurately and on schedule. This role is best suited to someone who: Learns fast Can make decisions without waiting to be told Communicates clearly and calmly Can keep multiple workflows organised at once Takes ownership and responsibility If you prefer only being given tasks to complete, this role is not the right fit. Key Responsibilities Manage the shared admin inbox and WhatsApp business communication Schedule inspections and repairs across multiple contractor teams Prepare and send quotations, invoices & compliance certificates (COCs) Track job progress and follow up to completion Communicate confidently with clients regarding timelines and outcomes Maintain structured administrative systems (existing and improving) Requirements Minimum 3 years administrative / coordination experience (5+ ideal) Strong verbal and written communication skills Good working knowledge of Outlook/Gmail, Word and Excel/Sheets Confident phone and WhatsApp communication Ability to take initiative and make decisions independently Reliable transport to Bothasig Experience in trades, construction, property compliance or office management is an advantage. Application Instructions (Both Steps Required) Step 1 - Complete the Screening Form: Step 2 - Email your CV: Subject Line: Operations Coordinator — Your Name Only applicants who complete both steps will be considered. Applications sent via platform inbox, WhatsApp or comments will not be reviewed. Seniority level Mid‑Senior level Employment type Full‑time Job function Management and Manufacturing Construction #J-18808-Ljbffr

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