Senior Programme Coordinator

**Position: Senior Programme Coordinator Grant Management & Operations**

**Location**:Cape Town, South Africa

**Contract: Fixed term contract to end December 2026.**

**Salary**:R520,000 R600,000 for the contract duration

**Commencement date: as soon as possible.**

**Reporting to**:Head Futures Programme, Cape Town Office Manger

**About SAIIA**
**The South African Institute of International Affairs (SAIIA)** is an independent, non-profit public policy think tank dedicated to leveraging rigorous research and policy engagement to advance a well-governed, peaceful, economically sustainable and globally engaged Africa. For over nine decades, SAIIA has been at the forefront of shaping policy debates on Africa's international relations, governance, and economic development.

**About the role**

Are you a meticulous and dynamic project professional passionate about driving climate action in Africa?SAIIA is seeking a highly skilled Senior Programme Coordinator to be the operational and financial backbone of a major new climate action project with a focus on South Africa. This is a unique opportunity to play a pivotal role in a transformative initiative that will shape climate policy and implementation in one of South Africa's key provinces. Come join SAIIAs Futures Programme and help build African foresight for systemic change through coordinating partnerships needed for a just and sustainability transition.

You will be the central hub for grant management, financial oversight, and partner coordination, ensuring this complex project delivers on its ambitious goals. If you excel in managing large international grants, detailed workplans, and multi-stakeholder engagements, and you want to turn climate policy into tangible impact, we encourage you to apply.

**KEY RESPONSIBILITIES**

**Grant and Financial Management (Core Focus)**:

- Serve as the primary administrator for the research grant, ensuring full compliance with donor regulations and contractual obligations.
- Develop, manage, and track the projects complex budget, including preparing detailed zero-based budgets and conducting regular cost accounting.
- Monitor all project expenditures against the budget, investigating variances and proactively forecasting financial needs.
- Prepare and submit accurate and timely financial reports to the donor and for internal management, in accordance with reporting schedules.

**Programme Management, MEL, and Reporting**:

- Lead the development and maintenance of the integrated project work plan, ensuring alignment between activities, timelines, and budgets.
- Coordinate the collection of data and evidence for the Monitoring, Evaluation, and Learning (MEL) framework, tracking progress against all outputs, outcomes, and indicators.
- Draft high-quality narrative and financial reports for the donor, synthesising technical inputs from partners and clearly communicating project progress, outcomes, and challenges.
- Maintain the project's central documentation system, ensuring all records are audit ready.

**Operations, Logistics, and Stakeholder Coordination**:

- Coordinate all project events, including in-person and virtual workshops, and stakeholder meetings, managing end-to-end logistics, travel, and accommodations.
- Act as the key liaison for consortium partners facilitating seamless communication and collaboration.
- Schedule and document key meetings, including preparing agendas, recording minutes, and tracking action items.
- Support the Project Lead in managing relationships with government counterparts and other stakeholders.

**Integration of Cross-Cutting Themes**:

- Work with the Gender Equality, Disability, and Social Inclusion (GEDSI) partner to ensure gender, disability, and social inclusion principles are integrated into project planning, budgeting, and reporting.
- Track and report on GEDSI-specific indicators and outcomes as outlined in the projects GEDSI Action Plan.
- Support risk management by maintaining the project risk register and contributing to mitigation strategies.

**Required Education**:

- A minimum of a Bachelors degree in Finance, Business Administration, Economics, Development Studies, Public Policy, or a related field.
- A post-graduate qualification or professional certification in any of the following: Project Management (e.g., PMP, PRINCE2), Financial Management, or Monitoring & Evaluation.

**Essential Work Experience**:

- Minimum of 5 years of progressive experience in programme management, grant administration, or project coordination, specifically with international donor funding.
- Proven, hands-on experience in managing large project budgets (R5m+), including:

- Budget development (zero-based budgeting experience highly desirable).
- Financial tracking, forecasting, and reporting.
- Cost accounting and variance analysis.
- Demonstrable experience with major international development donors and foundations.
- Experience working in a research institute, university, think t