Portfolio Manager: Commercial

7 days ago


Pretoria, South Africa City Property Administration Ltd Full time
Job title : Portfolio Manager: Commercial Job Location : Gauteng, Pretoria Deadline : December 13, 2024 Quick Recommended Links
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Perform Financial tasks and duties associated with the role.

  • Preparation and presentation of the annual operational budgets which provides an indication of performance ahead.
  • Management of tenant arrears.
  • Measurement of monthly property performance against the annual approved operational budget.
  • Ensure that monthly reports are completed timeously.

Perform administration related functions.

  • Collaborating with internal departments to ensure effective management of the larger repairs and maintenance. Approving of all related repairs in terms of SODA.
  • Utilizing business tools to effectively manage the portfolio. (Power BI, Freshdesk, MDA, etc.). Presentation of portfolio performance at monthly controlling office meetings.
  • Approving of all credit control admin instructions in terms of SODA.
  • Approving of all leasing-related instructions in terms of SODA.
  • To ensure that the processes are adhered to in terms of the company policy and procedures.
  • Manage other administrative processes related to effective management.

Perform operational tasks and duties associated with the role.

  • Manage and monitor the various inspections conducted by the Property Manager.
  • Manage and administer the customer services queries in a timeous and effective manner.
  • Regular building visits with subordinates.
  • Chair monthly financial, team and building manager meetings.
  • Contributing to the Sales & Marketing meetings to provide innovative ideas. 
  • Identify and motivate improvements to poor performing properties.
  • Effective management and interaction with subordinates and internal departments to reduce vacancies and improve income.
  • Managing the renewal process with existing tenants to achieve the best possible outcome.
  • Interact and build relationships with all stakeholders.

Staff management of the subordinates.

  • Coaching & mentoring of the staff.
  • Motivate and encourage the team members to perform effectively.
  • Monitor and manage performance agreements.
  • Identify and manage poor performance by developing an effective corrective plan.
  • Provide constructive feedback to subordinates regarding their performance.
  • Oversee the work of the subordinates and ensure that they do their work as required.
  • Mediate the process between various parties when required to ensure that matters are handled effectively.
  • Select and recruit new staff members.
  • Identify talent and encourage development and retention of staff.

Requirements

Qualifications & Experience:

  • Tertiary qualification in Property Management related qualification preferred.
  • 5-10 years’ property experience preferred.
  • Estate Agencies Affairs Board Competency Certificate (NQF Level 4).
  • Code 08 Drivers License required.

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