Accounts Payable Officer

7 days ago

Cape Town, South Africa Stonehage Fleming Full time
Job title : Accounts Payable Officer Job Location : Western Cape, Cape Town Deadline : December 18, 2024 Quick Recommended Links
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Description    
OVERALL PURPOSE

  • Reporting to the Accounts Payable Manager, the Accounts Payable Officer will provide financial and administrative support to all operating entities across the Stonehage Fleming Group. 

Key Responsibilities    
PRINCIPAL ELEMENTS AND ACCOUNTABILITIES

  • Maintaining the purchase ledgers of the Group operating entities, including liaising with department heads, chasing outstanding expense authorisation, posting invoices, staff expense forms and company credit cards
  • Maintaining the master vendor database
  • Assist with compliance of Group expenditure policy and adherence to internal financial controls
  • Document Management
  • Answering supplier queries and chasing invoices which have not been received
  • Reconciliation of vendor account
  • Creating payment runs for the payment of supplier invoices and staff expenses
  • Monthly reconciliation of purchase ledger to nominal ledger, highlighting any problems 
  • Monthly expense accruals calculation and booking transactions
  • Assisting in the preparation of monthly bank reconciliations, including preparing analyses of accounts, forecasting and producing monthly reports
  • Assisting in producing annual accounts payable budgets and forecasts, with involvement in year-end accounts and with annual internal and external audit
  • Assisting the Financial Accounting/GL team with daily and monthly transactions and ledger reconciliations as required
  • Provide cover in the absence of Group Finance colleagues
  • Assist and provide yearly audit Accounts Payable requests
  • Ad hoc duties

QUALIFICATIONS AND EXPERIENCE

  • Accounting qualification
  • 2-3 years working experience
  • Knowledge of VAT matters
  • Previous experience in a similar role 
  • Significant purchase ledger experience 
  • Knowledge of Microsoft BC systems and working on Microsoft Excel

COMPETENCIES, SKILLS AND BEHAVIOURS

  • Excellent attention to detail and accurate data entry 
  • Numerate
  • Strong organisational skills and attention to detail
  • Advances Excel skills
  • Good interpersonal skills with ability to build effective working relationships
  • Team player who is willing to help others
  • Ability to work under pressure and to meet tight deadlines 
  • Pro-active and solutions focused
  • French, German and/or Hebrew language skills would be an advantage

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