Executive Personal Assistant

2 weeks ago


Pretoria, Gauteng, South Africa The South African National Roads Agency Full time
Job title : Executive Personal Assistant (2673)Job Location : Gauteng, PretoriaDeadline : April 06, 2025Quick Recommended Links
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MINIMUM REQUIREMENTS:

  • An Administrative qualification at an NQF level 6
  • Proficiency in MS suite
  • At least five years of relevant personal assistant experience at an executive level.
  • Good understanding of HR analytics
  • Proficiency in report writing

KEY RESPONSIBILITIES:

Executive Support

  • Work closely and effectively with the CHRO to keep him/her well informed of upcoming commitments and responsibilities, following up proactively and appropriately.
  • Act as the conduit between the CHRO and internal/ external stakeholders.
  • Ensure professionalism, privacy and high confidentiality in handling all matters in the CHRO's office.
  • Serve as the primary point of contact for internal/ external stakeholders on all matters pertaining to the CHRO, including those of highly confidential and critical nature.
  • Prioritise and determine appropriate course of action, referral, and responses, exercising judgment to reflect CHRO's style and SANRAL policy.

Administration and office management

  • Proactively support the CHRO of the respective function with matters within their scope of work.
  • Responsible for filing and documentation management for the CHRO and the respective function as required.
  • Process incoming documents by prioritisation and distribute to the relevant party accordingly (e.g. memorandums, claims, authorisations) amongst other related responsibilities for the CHRO and the division.
  • Type and draft correspondences such as memo's and letters amongst others when required
  • Ensure timely and quality submissions of reports to the Office of the CEO/Board Committees
  • Complete a broad variety of administrative tasks that facilitate the CHRO's ability to effectively lead the Division, including assisting with special projects; designing and producing complex documents, reports and presentations; collating and preparing information for meetings with Management, staff and external stakeholders; composing and preparing correspondence

Co-ordination / Meetings

  • Co-ordinate all travel requirements within the respective function.
  • Co-ordinate and maintain calendar and schedule of the CHRO regarding meetings, deadlines, reports and other duties.
  • Prioritise inquiries and requests, while trouble shooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
  • Co-ordinate activities between functional leadership and direct reports.
  • Co-ordinate facilities-related requirements for the team i.e. arrangement of laptops, access cards etc.
  • Organise internal and external meetings on behalf of the CHRO ensuring all necessary requirements are made e.g., meeting venue, presentations, agenda etc.
  • Responsible for accurate and complete minute-taking and timely distribution thereof, including management of action points.

Compliance & stakeholder liaison

  • Ensure compliance of submission dates to relevant structures.
  • Ensure liaison of respective function with other functions within SANRAL as well as external stakeholders.
  • Attend to general enquires from external stakeholders within the respective function.
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