Auction Coordinator

4 months ago

Cape Town, South Africa Unframed People Services (pty) LTD Full time

  Our client Bidx1 is looking for an Auction Coordinator to support all operations in their Cape Town office in the V&A Waterfront.

A keen attention to detail, effective time management, efficient prioritization, capability to work under pressure, dependability, strong organizational skills, and a flexible approach in a fast-paced environment are essential qualities to be successful in this position.

 

Responsibilities:

Legal

  • Uploading of legal documents for properties timeously and correct
  • Contract execution on Auction Day
  • Auction Administration
  • Approving bidders documents in the lead up to and on Auction Day
  • Adding Deposit payments received to CRM
  • Approving bidders to bid
  • Assisting with Enquiries via phone & email
  • Assisting Agents with uploading images to the photography portal if required
  • Providing details post auction on whether offers have been Accepted or Declined by the Vendor
  • Attending pre/post auction calls

Finance

o Client account management:

  • Monitor the client account
  • Assist with the allocation of payments and add them to CRM
  • Liaise with bidders/the sales team to ensure bidder deposits are paid
  • Liaise with attorneys and set up attorney payments
  • Manage refunds for unsuccessful bidders

o Sales invoicing/statements:

  • Ensure sales invoices and statements are correct and sent to the necessary parties

o Debtors:

  • Ensure debtors are kept to a minimum and paid in a timely manner by liaising with attorneys and private individuals

Experience

  • Minimum 2-year administrative role
  • General knowledge of Microsoft Office
  • Advanced Excel skills
  • General knowledge of property search platforms (Not a requirement)

Only applicant with relevant experience will be considered

You may consider your application unsuccessful if you do not hear back from us in 7 days after the closing date.

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