Operations Coordinator

5 months ago


Cape Town, South Africa Bidx1 Full time

**About Us**

At BidX1, we're changing the way investors buy and sell properties.

We are disruptors - BidX1’s digital platform connects users across the globe with real estate opportunities in five markets and enables them to complete the entire purchase online using technology developed in Dublin.

We are high-growth - BidX1 held the first online auctions in Ireland in 2015 and by 2019, we had launched operations in Spain, Cyprus, the UK and South Africa. We’ve sold more than 12,000 properties to date, raising more than €2.5 billion, with buyers from more than 60 countries.

We are sustainable - BidX1 has been carbon neutral since 2019, set up a dedicated Sustainability Team in 2020, joined the UN Global Compact in 2021, and submitted our first report to the Carbon Disclosure Project late in 2021.

We are good at what we do - BidX1 has been recognised by Deloitte as a ‘Best Managed Company’, received backing from Enterprise Ireland, and won numerous awards including a KPMG Property Excellence Award, an Irish Times Innovation Award, and an Estates Gazette Tech Award.

But that’s enough about us - we’d like to meet you

**The Role**

You will work on a team dedicated to operations team. The role is South Africa based. The team supports all operations in our Cape Town office.

**Responsibilities**
- Legal
- Uploading of legal documents for properties
- Ensuring that these are always correct and up to date
- Contract execution on Auction Day
- Auction Administration
- Approving bidders AML documents in the lead up to and on Auction Day
- Adding Deposit payments received to CRM
- Approving bidders to bid
- Assisting Agents with uploading images to the photography portal if required
- Providing details post auction on whether offers have been Accepted or Declined by the Vendor
- Attending pre/post auction calls
- Finance
- Client account management:

- Monitor the client account
- Assist with the allocation of payments and add them to CRM
- Liaise with bidders/the sales team to ensure bidder deposits are paid
- Liaise with attorneys and set up attorney payments
- Manage refunds for unsuccessful bidders- Sales invoicing/statements:

- Ensure sales invoices and statements are correct and sent to the necessary parties
- Debtors:

- Ensure debtors are kept to a minimum and paid in a timely manner by liaising with attorneys and private individuals

**Skills**
- Attention to detail
- Time management
- The ability to prioritise efficiently
- The ability to work under pressure
- Dependability
- Organisation
- Flexible working approach in a fast-paced environment

**Experience**
- Minimum 1-year administrative role
- General knowledge of Microsoft Office
- General knowledge of property search platforms (Not a requirement)



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