PA / Recruitment Assistant

3 weeks ago

Cape Town, South Africa The Legends Agency Full time

About the Role A boutique UK-based agency is seeking a motivated and highly organised PA / Recruitment Assistant to support its growing recruitment function. This diverse and dynamic role combines personal assistant duties , candidate coordination , and project-based recruitment support . The ideal candidate thrives in a fast-paced, people-focused environment and takes pride in delivering structure, accuracy, and excellent communication. You'll play a key role in managing the Director's daily operations, overseeing candidate administration, and assisting with the development and optimisation of recruitment processes and systems. The role also offers opportunities to contribute to strategic initiatives, including CRM migration and process improvement projects . Key Responsibilities PA & Administrative Support Manage the Director's diary, inbox, and daily workflow with efficiency and discretion Schedule and coordinate interviews between candidates and clients Prepare interview packs, candidate summaries, and recruitment documentation Maintain and update all candidate and client information within the company's CRM and recruitment systems Provide general administrative and organisational support to ensure smooth daily operations Candidate Management Conduct initial CV screenings and qualification calls with candidates Assess candidate suitability based on client briefs and job requirements Record all notes, activity, and feedback accurately in the CRM Ensure an exceptional candidate experience through clear, timely communication Project-Based Recruitment Initiatives Partner with the Director on strategic recruitment and operations projects Support the migration to new recruitment and CRM systems, including testing and data updates Contribute to the design and implementation of improved workflows and processes Assist in documenting SOPs and best-practice guides for consistent operations About You You are a proactive, organised professional who enjoys variety and can manage multiple priorities with precision. Tech-savvy and personable, you're comfortable working in a small but high-performing team and confident supporting senior leadership. Essential Skills & Attributes Experience in recruitment coordination, resourcing, or PA / administrative support Strong CRM experience (e.g., Bullhorn, Manatal, HubSpot, or similar) Excellent organisational and multitasking abilities with strong attention to detail Clear, confident communicator with a professional, friendly manner Proficient in Microsoft Office and/or Google Workspace Able to work independently and manage priorities effectively Desirable Experience Previous experience supporting senior recruiters or directors Exposure to system migrations, process design, or workflow optimisation Familiarity with sourcing techniques (Boolean searches, LinkedIn tools, etc.) Availability to work UK business hours Salary: 1000 pounds per month

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