PA / Recruitment Assistant

3 weeks ago

Cape Town, South Africa The Legends Agency Full time

About the RoleA boutique UK-based agency is seeking a motivated and highly organised PA / Recruitment Assistant to support its growing recruitment function.This diverse and dynamic role combines personal assistant duties, candidate coordination, and project-based recruitment support. The ideal candidate thrives in a fast-paced, people-focused environment and takes pride in delivering structure, accuracy, and excellent communication.You'll play a key role in managing the Director's daily operations, overseeing candidate administration, and assisting with the development and optimisation of recruitment processes and systems. The role also offers opportunities to contribute to strategic initiatives, including CRM migration and process improvement projects.Key ResponsibilitiesPA & Administrative SupportManage the Director's diary, inbox, and daily workflow with efficiency and discretionSchedule and coordinate interviews between candidates and clientsPrepare interview packs, candidate summaries, and recruitment documentationMaintain and update all candidate and client information within the company's CRM and recruitment systemsProvide general administrative and organisational support to ensure smooth daily operationsCandidate ManagementConduct initial CV screenings and qualification calls with candidatesAssess candidate suitability based on client briefs and job requirementsRecord all notes, activity, and feedback accurately in the CRMEnsure an exceptional candidate experience through clear, timely communicationProject-Based Recruitment InitiativesPartner with the Director on strategic recruitment and operations projectsSupport the migration to new recruitment and CRM systems, including testing and data updatesContribute to the design and implementation of improved workflows and processesAssist in documenting SOPs and best-practice guides for consistent operationsAbout YouYou are a proactive, organised professional who enjoys variety and can manage multiple priorities with precision. Tech-savvy and personable, you're comfortable working in a small but high-performing team and confident supporting senior leadership.Essential Skills & AttributesExperience in recruitment coordination, resourcing, or PA / administrative supportStrong CRM experience (e.g., Bullhorn, Manatal, HubSpot, or similar)Excellent organisational and multitasking abilities with strong attention to detailClear, confident communicator with a professional, friendly mannerProficient in Microsoft Office and/or Google WorkspaceAble to work independently and manage priorities effectivelyDesirable ExperiencePrevious experience supporting senior recruiters or directorsExposure to system migrations, process design, or workflow optimisationFamiliarity with sourcing techniques (Boolean searches, LinkedIn tools, etc.)Availability to work UK business hoursSalary: 1000 pounds per month

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