Executive Assistant

2 weeks ago

Cape Town, South Africa Pathfinders Consulting Pty (LTD) Full time

Job Description Our client, a highly respected organisation in the environmental and social impact sector, is seeking a dynamic Executive Assistant to provide professional administrative and secretarial support to the Strategic Communications team and its Executive Manager. This half‑day role is ideal for a proactive, highly organised individual who thrives in a values‑driven environment and enjoys contributing to work that makes a meaningful difference. The Opportunity You will be at the heart of the communications function — ensuring the smooth running of meetings, managing diaries, coordinating travel, and supporting events and projects that connect people to purpose. The role demands exceptional organisational ability, confidentiality, and strong interpersonal skills to liaise across teams and with external partners. Key Responsibilities Provide confidential and professional administrative and secretarial support to the Executive Manager and team. Coordinate meetings, workshops, and events — managing logistics, invitations, minutes, and catering. Handle travel arrangements, including domestic and international bookings, itineraries, and scheduling. Assist with financial administration: processing invoices, tracking budgets, and liaising with service providers. Support the production and distribution of marketing and branding materials. Maintain accurate filing systems, databases, and office records. Ensure seamless office coordination, including correspondence, document preparation, and day‑to‑day management. Requirements Minimum of 5 years’ administrative experience, including financial administration. Relevant administrative or business qualification. Advanced MS Office skills, particularly Excel. Strong written and verbal communication skills in English. Excellent planning, coordination, and problem‑solving skills. Ability to multi‑task, prioritise, and work independently with minimal supervision. Experience in project or customer relationship management will be an advantage. A positive, professional demeanour with a commitment to values such as integrity, respect, collaboration, and inclusion. Benefits Work Arrangement: Half‑day, on‑site in Newlands, Cape Town Type: Permanent If you take pride in providing exceptional support, enjoy keeping operations running smoothly, and want to be part of a purpose‑driven organisation making a real impact — we’d love to hear from you. Apply now to join a team where dedication, collaboration, and excellence come together to achieve meaningful results. #J-18808-Ljbffr

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