Executive Assistant

7 days ago

Cape Town, Western Cape, South Africa Teleperformance Full time R250 000 - R500 000 per year
Overview

As an Executive Assistant, your primary responsibility will be to provide high-level administrative support to the executive team, such as the COO or other top-level executives. You will be expected to manage a wide range of administrative tasks and ensure efficient operation of the executive office. Your role will require a high level of organizational and multitasking skills, along with the ability to handle confidential information with professionalism and discretion.

Qualifications

Education and specific training:
  • Secretarial or admin qualification preferred but not compulsory
  • 5 Years' experience plus working in a customer-centric environment
  • Proven experience as an executive assistant or similar role.
  • A formal qualification in business administration or a relevant field is preferred but not required
Skills & Attributes
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to prioritize and handle multiple tasks simultaneously.
  • Attention to detail and accuracy in work.
  • Ability to work independently with minimal supervision.
  • Strong problem-solving and decision-making abilities.
  • Professionalism, integrity, and confidentiality.
Technical Skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Responsibilities

Key Responsibilities and Accountabilities:

• Manage executive calendars and schedules, including arranging meetings, appointments, and travel arrangements.

• Prepare and coordinate meeting agendas, presentations, and other materials needed for executive meetings.

• Act as a liaison between the executive team and staff members, clients, and external stakeholders.

• Screen and prioritize incoming correspondence, emails, and phone calls for the executives.

• Draft and proofread various documents, including emails, reports, and memos.

• Conduct research and compile information for various projects and presentations.

• Assist in the preparation and review of financial reports, budgets, and expense reports.

• Coordinate and organize company events, conferences, and seminars.

• Maintain and update confidential company records and documents.

• Handle sensitive and confidential information with the utmost discretion and professionalism.

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