HR Manager

1 month ago

Stellenbosch, South Africa Status Staffing Full time
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Human Resources
BASIC SALARY : R35 000 - R45 000
START DATE : A.S.A.P / Immediate

REQUIREMENTS:
  • Grade 12 or equivalent
  • Relevant HR Degree or Diploma in HR Management
  • Minimum 5 years in Human Resources experience
  • Strong interpersonal and communication skills
  • Good People Management and relationship skills
  • Must show initiative, be target driven and self-motivated
  • Sound Management and People Skills
  • Effective communication skills in Afrikaans & English

DUTIES:

Industrial Relations:
  • Coaching and assisting managers and supervisors with Annual Performance Assessment Reviews
  • Handling all Employee related problems, grievances and counselling
  • Investigating disciplinary issues, drawing up charges, issuing Disciplinary Notices and required documentation pertaining to the outcome
  • Monitoring all IR related policies and procedures and ensuring adherence to the HR Manual
  • Preparing and representing the company at all CCMA dispute hearings
  • Liaising/Meeting with Unions, verifying stop orders, addressing employee/member issues
  • Chairing Union / Management Negotiations
  • Chairing Team Talk Monthly Meetings and writing up minutes

Training:
  • Drawing up annual training budget/schedule in conjunction with line management and ensuring training takes place
  • Authorizing and monitoring Training Requests to ensure training costs are within budget
  • Compiling Annual Training Schedules for WSP and Ethical Audits
  • Conducting Induction Training for new employees focusing on HR Policies & Procedures
  • Coaching Supervisors and Team Leaders on Labour Practices/Issues
  • Annual Learnership Intake: Assessments and SETA Learnership Contracts, Liaising with Training
  • Service Providers and ongoing monitoring of Learnership training

Compliance:
  • Monitoring HR/IR practices/Policies & Procedures/Documentation to ensure legal and audit requirements are met
  • Providing files, documentation and HR related information while statutory and ethical audits are being conducted
  • Ensuring all statutory returns are completed and forwarded to required institutions timeously

HR Admin:
  • Compiling new and/or amending HR Policies and Procedures
  • Drawing up Appointment Letters, Employment Agreements, Termination Agreements and any other HR Related Agreements, SLA's etc.
  • Assisting with writing up Job Descriptions / KPA's for Performance Appraisals
  • Carrying out Job Evaluation Assessments
  • Compiling annual and ad hoc reports, schedules for managers and for ethical audits
  • Preparing and compiling Annual People Budget/Increase Spreadsheets in conjunction with Line Managers
  • Compiling Annual Increase Letters and liaising with Line Managers to ensure punctual distributing of letters
  • Compiling and updating Organograms for Department Heads and for auditing purposes
  • Checking and authorizing payment of invoices for BLU staff, Groceries, Stationery, Training, Recruitment Fees and other ad hoc payments

Statutory Reports and Returns:
  • Compiling and ensuring accurate submissions of EE, BBB-EE and WSP & ATR reports/returns timeously
  • Capturing all required information on VIP payroll system to ensure accurate extraction of information for all statistical reporting
  • Ensuring all statutory recons/reports, Workman's Compensation, PAYE, Skills Levy, etc. are completed and submitted timeously
  • Completing and submitting Quarterly Employment Statistics Reports timeously

Payroll:
  • Salaries Approval / Authorization - verifying documentation and all payments, investigating/correcting/amending where necessary
  • Monitoring and updating the payroll system to ensure correct setting up, accurate and up to date information and all parameters are correct

Recruitment:
  • Liaising with Line Managers to ensure ATR form is completed and within budget before commencing with the recruitment process
  • Drawing up Job Specs and Vacancy Advertisements (Internal & for External Recruiting Recruitment Agencies)
  • Liaising with Employment Agencies / Media, screening applications and forwarding to Managers
  • Determining selection criteria in conjunction with Managers and setting up interviews
  • Participating in the Interviews with managers and finalizing short-listed candidates
  • Arrange second interview with short listed candidates, select successful candidate and finalize recruitment with recruitment agency (if involved) and draw up employment documentation
  • Conducting Exit Interviews where necessary - assessing info and sharing with Departmental Managers
HOURS:
  • Monday to Friday: 08:00 17:00

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