Executive Assistant

4 days ago

Cape Town, South Africa Office Beacon South Africa Full time

Overview Founded in , Office Beacon is a global leader in remote staffing managed services, providing innovative solutions that help businesses grow and scale efficiently. We support companies across industries with back‑office operations, creative design, IT services, and customer support. Our brand is built on delivering high‑quality, scalable results—and design is at the center of how we communicate that value. What You’ll Do Executive Support & Scheduling Coordinate meetings across 2–3 time zones, ensuring smooth collaboration between global teams. Manage and optimize the calendars of three executives (CEO, CTO, COO). Track priorities, deadlines, and follow‑ups to keep leadership aligned and efficient. CRM & Documentation Perform ongoing CRM clean‑up, maintenance, and updates, including capturing meeting notes (typed or handwritten and converted). Maintain accurate customer, partner, and investor records—approx. 10 meetings per week. Prepare preliminary documentation for customer engagements. Outreach & Communication Draft, refine, and prepare outreach emails for first‑contact and follow‑up sequences. Support the founders in communication flows with prospects, partners, and stakeholders. Research & Analysis Conduct research on potential customers, competitors, and market insights. Summarize findings into concise briefs that can guide leadership strategy. Grant & Finance Support Prepare initial drafts of grant applications using existing materials. Assist with basic finance tasks, such as organizing financial information, updating simple spreadsheets, and supporting grant‑related financial documentation. Who You Are Exceptionally organized with a talent for juggling shifting priorities. Comfortable working across Pacific Time and Asia Time schedules. Strong written communication skills with the ability to draft professional emails and documents. Detail‑oriented, resourceful, and able to work independently. Familiar with CRM tools (HubSpot, Salesforce, or similar). Basic finance understanding (spreadsheets, budgets, financial summaries). Comfortable in an early‑stage, fast‑moving startup environment. Nice to Have Experience supporting C‑level executives or founders. Prior work in SaaS, deep tech, or research‑driven industries. Grant writing or proposal development experience. Why Join Us? Work closely with experienced founders and gain exposure to strategy, operations, finance, and product. High‑impact role where your work directly influences company momentum. #J-18808-Ljbffr

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